Administrative Assistant II

Job Description Summary

The Medical University of South Carolina (MUSC) and MUSC Health is the State’s only comprehensive academic health system employing over 14,000 people with a mission to preserve an optimize human life in South Carolina and beyond through education, research, and patient care. The MUSC Real Estate Services Department manages over 14M square feet of owned and leased property throughout the State of SC. Real Estate Services endeavors to maximize the Enterprise Real Estate portfolio to ensure the physical location meets the needs of students, faculty, the patient, and those who serve the patient while supporting the organization’s mission and operating objectives through strategic real estate and property management solutions.
We have an exciting opportunity for an Administrative Assistant II to join the Real Estate Services Department reporting to the Chief Real Estate Officer. This is a unique opportunity to grow your career in commercial real estate within the healthcare industry.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC002355 SYS - Real Estate Department

Pay Rate Type

Hourly

Pay Grade

Health-23

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

The Administrative Assistant II will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.  This role manages complex office administrative work requiring the use of independent judgment and initiative. The Administrative Assistant provides high-level administrative support and assistance to the Chief Real Estate Officer and other department leaders. This important role independently streamlines the workflow through effective and efficient meeting scheduling, prioritizing appointments, drafting correspondence, routing requests and inquiries, coordinating itineraries and travel arrangements.  Completes a broad variety of administrative tasks including managing an active calendar of appointments, completing expense reports, and staying up to date in an ever-changing and growing organization.  The ability to anticipate needs and proactively solve problems before they arise is necessary. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.

Responsibilities include:

• Respond to inquiries, and determine and take appropriate action as required.  Serve as a resource regarding a defined set of internal policies and procedures
• Perform duties associated with scheduling, organizing, and operating meetings
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations and reports
• Plan and schedule calendar(s), resolve calendaring conflicts, and arrange travel
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Conducts research, and compiles and types statistical reports.
• You will develop and implement office procedures related to coordination of interoffice communication, records, and systems
• You will assist with the development and implementation of budget and operational plans

Additional Job Description

Education: High School Degree or Equivalent Work Experience: 2 years

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees