UNIV - Accountant/Fiscal Analyst II

Job Description Summary

Monitors and manages the student tuition accounts receivable for active and former students, including past-due balance holds and Return of Title IV (ROF) activity. Serves as the primary Bursar’s Office contact, resolving billing, payment, and refund issues in coordination with Financial Aid, Enrollment, Payroll, and academic units. Processes AFS forms and tuition waivers, performs reconciliations to the general ledger, prepares journal entries, maintains control ledgers, and supports monthly close and audit schedules.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Monitors and manages tuition accounts receivable for active students and maintains tuition A/R and Return of Title IV (ROF) accounts for former students. Responsible for managing student balance holds. Maintains an up-to-date list of students with past due balance holds and conducts outbound phone/email outreach as needed. Serves as the primary customer service point of contact for the Bursar's Office. Assist students and other clients with all issues regarding Student Accounting processing, including verification of bills, refund of loans, and verification of payments made. Coordinate with Financial Aid, Office of Enrollment Management, and Colleges as needed to resolve any issues according to University policy.

Processes all Authorization of Financial Support (AFS) forms submitted to Student Accounting. Verifies non-employee status with Payroll. Ensures all required approvals are received prior to processing. Tuition waivers and remission amounts are sent to Financial Aid for posting. Internal tuition payments are forwarded to Bursars staff member to post and to Financial Aid so that the amount can be added to the student's award package. Applies principles of accounting to reconcile student loan detail reports and student past due accounts receivable reports from the third-party vendor with our general ledger; creates journal entries in OurDay as needed; creates, maintains, and reconciles manual control ledgers pursuant to federal and state loan program guidelines. Accurately and timely completes monthly reconciliations, including the addition of the Tuition Waivers program. Assist with the scheduling of student stipends. Verify the accuracy of the payment method, term, and fund source based on information found on the student ledger card. Process interterm balance transfers. Applies the principles of accounting theory to perform complex and accurate professional accounting duties in the creation and maintenance of interim and year-end Student Accounts audit schedules.

This position reports to the Student Accounting Supervisor, who will provide general supervision and oversight. Once fully-trained, the employee is expected to make routine decisions independently.

Job Responsibilities:

20%- Processes all Authorization of Financial Support (AFS) forms submitted to Student Accounting. Verifies non-employee status with Payroll. Ensures all required approvals are received prior to processing. Tuition waivers and remission amounts are sent to Financial Aid for posting. Internal tuition payments are forwarded to Bursars staff member to post and to Financial Aid so that the amount can be added to the student's award package.

15%- Assist with the scheduling of student stipends. Verify the accuracy of the payment method, term, and fund source based on information found on the student ledger card. Processes all transactions for student receivable accounts, including posting journal and ledger entries, computation of tuition and fees due, and posting of academic charge distribution as needed.

10% Responsible for reconciliation of student balance holds. Maintains an up-to-date list of students with past due balance holds and conducts outbound phone/email outreach as needed. When required, responsible for adjusting student accounts in the Student Information System for payments rejected by TouchNet and then notifying the student in order to make arrangements for a new payment.

10%- Serves as the primary customer service point of contact for the Bursar's Office. Assist students and other clients with all issues regarding Student Accounting processing, including verification of bills, refund of loans, and verification of payments made. Coordinate with Financial Aid, Office of Enrollment Management, and Colleges as needed to resolve any issues according to University policy.

10%- Applies principles of accounting to reconcile student loan detail reports and student past due accounts receivable report from the third-party vendor with our general ledger; creates journal entries in OurDay as needed; creates, maintains, and reconciles manual control ledgers pursuant to federal and state loan program guidelines. Accurately and timely completes monthly reconciliations, including the addition of the Tuition Waivers program.

10%- Manage tuition accounts receivable for active students. Manage tuition A/R and return of Title IV federal student aid funds (ROF) accounts for former students.

10%  Responsible for processing interterm balance transfers. Other duties and cross-training, as assigned.

5%- Responsible for managing the preparation and calculation of the monthly loan advance report for FTP to ECSI, thereby notifying them of the new loans made to students over the period. Also responsible for posting the monthly journal entry to record the cash received from ECSI monthly for loan repayment.

5%- Creates and/or updates on an ongoing basis a desktop procedure manual for the position.

5%- Review/approve staff journal entries. Applies the principles of accounting theory to perform complex and accurate professional accounting duties in the creation and maintenance of interim and year-end Student Accounts audit schedules.

Additional Job Description

Minimum Requirements:

A high school diploma and three years of professional experience in a related area such as accounting, auditing, finance, or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to a height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from a height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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