UNIV - Administrative Coordinator I - College of Dental Medicine

Job Description Summary

Under the direct supervision of the Administrative Coordinator II for the Department of Biomedical & Community Health Sciences, this individual will independently plan, coordinate, and maintain the daily operations of the Division of Basic Science Research, working with the assigned Grants Manager, Grants Administrator I, and Administrative Coordinator II. This position interacts with students, faculty and staff within the Medical University of South Carolina (MUSC) and College of Dental Medicine (CDM).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002237 CDM Biomedical

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

25%: Independently make purchases and payments, including deciding where to purchase, what quantity to purchase, and what fund source to use while following all Department, College, and University policies and procedures in processing. Works closely with the Department Chair to assist in all purchases for the Department including supplies, scrubs, parking passes, memberships, reimbursements, equipment, etc.

20%: Coordinates all travel arrangements, payments, and reimbursements for all Department faculty, staff, residents, and visiting lecturers, ensuring the appropriate funding source is used, using appropriate procurement protocols, policies, and systems. Also ensures all approval forms are completed prior to travel.

15%: Provides back-up coverage to the Administrative Coordinator II on the following functions:
Independently plan, coordinate and maintain daily operations of the Department working closely with both the Chair and Department Grants Manager. This includes but is not limited to supporting the faculty in all their roles as clinicians, instructors, researchers and administrators. Also informs faculty, staff, and residents of Departmental, College, and University Policy and Procedures. 

10%: Provides back up to the Administrative Coordinator II for meeting and event coordination obligations. 

10%: Provides primary administrative support to the clinical divisions in the department (Division of Emergency Services and Endodontics and Division of Diagnostic Services).

10%: Supports Administrative Coordinator II in managing the inventory for the Department. Facilitates major equipment purchases with department's Grants Manager and Administrative Coordinator II. Responsible for oversight of shipping, tracking and receiving all orders for the Department. 

5%: For hourly employees in the Department, manage the OurDay Timekeeping System.

5%: Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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