UNIV - Administrative Coordinator I - Psychiatry: Office of the Chairman

Job Description Summary

Serves as the Administrative Coordinator I in the Office of the Chairperson in the Department of Psychiatry and Behavioral Sciences and assists in the execution of administrative duties. Position is responsible for updating and maintaining the website and social media platforms within the department. This position reports to and is under the supervision of the Executive Administrator to the Chairman.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001040 COM PSYCH Admin Operations CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

FLSA: Hourly

Work Schedule: Monday - Friday, 8:00AM - 4:30PM, on campus

Job Duties:

• 35% - Update and maintain departmental and divisional internal and external websites working in collaboration with division and departmental leadership. Create best practices for web content for consistently across Departmental websites. Edit and process individual web page edits from divisions and programs.  Also responsible for submitting support tickets on their behalf for changes to their MUSChealth.org pages.  Receives weekly quality assurance report from Site improve; makes changes, fixes errors and insures everything is ADA compliant. Responsible for posting on the department’s social media platforms (Facebook, Yammer, Twitter, Linked In, etc). Execute social media strategies and initiatives set by department and divisional leadership. Produce engaging newsfeeds for social media channels, monitor posts and ensure that website and social media accounts are legal and in brand.  Assist with marketing material for the Department of Psychiatry and Behavioral Sciences. Create and update content for 1South and 5South TV monitors.
• 15% - Serves as procurement officer for the Office of the Chairperson and the Chairperson’s designated colleagues and assesses supply needs; orders supplies; and processes required paperwork related to payment/reimbursement of dues and subscriptions, memberships, licensing, etc., for the central office. Responsible for entering all purchases in Works.  Coordinates travel arrangements and reimbursements. Responsible for planning annual APA reception, including finding and booking a venue, catering, invitations, etc.
• 15% - Provides assistance with the Chairperson’s academic responsibilities: Maintains Chair’s CV and biosketches. Designs and executes both electronic and physical presentation materials for the Chairperson for both internal and external activities such as keynote speeches, conference sessions, etc. Serves as back up to the Executive Administrator including but not limited to monitoring Chairperson’s email, patient scheduling, moderating and taking minutes for weekly conference calls.
• 15% - Special Programs and Events: Plans, organizes, and coordinates special events for the Chair's office and Central Admin.  Events include luncheons, faculty receptions, retirement dinners, Chairperson recognition dinners, holiday parties, faculty and staff appreciation events, donor and foundation fundraising events and occasionally receptions at off-campus and potentially out-of-state functions Works with Chairperson to ensure that the Chairperson’s  expectations come to fruition including selection of venues, identification of vendors and organization of related hospitality services that adhere to the given budget.  Assist in the Employee and Faculty Recognition programs. Identifies award and recognition opportunities internal to MUSC as well as nationally within each medical specialty.
• 10% - Assist with the creation and content development efforts of key DOP communications and marketing materials, including DOP Annual Report, Chairman weekly updates, presentations, flyers, communications, and announcements from the Chairman’s office. Take photographs to enhance news and web content.
• 10% - Weekly pick up/sorting of department mail and maintaining copier. Scheduling CCR and 5 South group room. Coordinating coverage of the Office of the Chair and arranges telephone coverage (including forwarding and response to telephone calls) during absence.

Preferred Education and Experience: A bachelor's degree in marketing, communications, business, or a similar field. Strong organizational and communication skills. Experience with managing social media platforms, event planning, etc. The ability to organize, problem-solve, and manage projects.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees