UNIV - Executive Director - SC Spinal Cord Injury Research Fund

Job Description Summary

Manage and administer a viable a fully functional multi million dollar statewide funded spinal cord injury research program via a multi-institutional Board of Directors. The position solely reports and is responsible to the South Carolina Spinal Cord Injury Research Fund’s seven Board of Directors (BOD). At the direction of the BOD, carry out the SCIRF mission by developing and implementing a vision for the future of spinal cord injury research throughout South Carolina. Independently direct all day-to-day operations of the finance and administration, program and development functions of the SCIRF. This position is placed at MUSC solely due to its funding directive from the state.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC003824 SC SPINAL CORD INJURY RESEARCH FUND

Pay Rate Type

Salary

Pay Grade

University-00

Pay Range

0.00 - 0.00 - 0.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Manage and administer a viable a fully functional multi-million dollar statewide funded spinal cord injury research program via a multi-institutional Board of Directors.  The position solely reports and is responsible to the South Carolina Spinal Cord Injury Research Fund’s seven Board of Directors (BOD).  At the direction of the BOD, carry out the SCIRF mission by developing and implementing a vision for the future of spinal cord injury research throughout South Carolina.  Independently direct all day-to-day operations of the finance and administration, program and development functions of the SCIRF.  This position is placed at MUSC solely due to its funding directive from the state. 

25% SCIRF Board Administration Support

• Develop and maintain robust policies and procedures to ensure efficient and effective operations across all aspects of the SCIRF.

• Maintain confidentiality and ensure integrity and equality across all aspects of the SCIRF

• Schedule and facilitate Bi-weekly meeting with Board Chair

• Schedule and facilitate monthly meetings with Executive group (Chair and Scientific Directors)

• Schedule, Coordinate and Facilitate biannual SCIRF Board meetings, in rotating locations statewide or virtually to include room reservations, parking, refreshments, audio/visual, grantee presentations, etc.  Collaborate with the Board Chair to craft Board agendas and distribute 2 weeks prior to Board meetings, take meeting minutes and distribute to the Board within 2 weeks.  Manage all Board member and Scientific Director travel expense submissions and reimbursements

• Plan and Execute all administrative, vendor, technical, logistic and presenter activities of all SCIRF Scientific Conferences to include expense reimbursements

• Coordinate with the Scientific Directors and Board Chair to craft an Annual Report highlighting the fiscal year’s accomplishments for distribution to the SCIRF Board and statewide via the SCIRF website

• Ensure all Board Governor appointments are current to include notifying the Board regarding impending vacancies, gathering resumes, initially vetting all applicants, scheduling applicant interviews with the Board and processing Board member recommendation for appointment/reappointment paperwork with the MUSC President’s Office as well as the Governor’s office

• Onboard all new SCIRF Board members

• Maintain and update the SCIRF website content (via the SiteCore CMS), as well as domain registration

• Ensure that all public facing SCIRF materials/meetings/conferences are compliant with MUSC accessibility guidelines and accessibility best practices.

25% Fiscal Administration and Oversight

• Manage and Administer funded research activities recommended by the Scientific Directors and approved by the SCIRF Board of Directors.

• Finalize all contracts, agreements, Notice of Awards and Amendments in collaboration with the Office of Research and Sponsored Programs.

• Provide direct administrative and fiscal management of all revenue and expenditure activities for the SCIRF through MUSC (predominantly managed through the OurDay financial system of MUSC.)

• Manage administrative budgeting, primarily through the Axiom and Adaptive Planning budgeting system of MUSC.  Annually, provide the Board with a budget for the following fiscal year, and once approved, submit the IPF through Cayuse.

• Oversee all activity including monitoring of reconciliation of life-to-date revenue and expense activity in systems of record and report on this activity to the SCIRF Board as well as relevant MUSC officials.

• Collaborate with financial liaison/department (GCA) to ensure financial records are current.

• Manage reporting of all DUI surcharge collections.

• Ensure compliance with all state regulations.

10% Grant Proposal Management

• Craft new RFP’s, as requested by the Board and with guidance from the Scientific Directors.

• Ensure all RFP’s are current on the website.

• Manage and oversee all RFP proposals including obtaining external reviews, submission for payment of reviewers, obtaining scientific director recommendations, leading Board discussions and votes.

• Communicate in a timely manner with all PI’s throughout the review process including PI notification of final decisions.

• Craft all new Notice of Awards, in collaboration with ORSP.  Obtain all Notice of Award signatures and submit a fully executed Notice of Award to ORSP.

30% Award Management

• Ensure all grantee award information is current on the website.

• Provide substantial oversight to each grantee to ensure all progress reporting requirements are followed.  Distribute all Progress Reports to the Board and notify PI when reports are overdue or do not meet the Notice of Award requirements.

• Provide substantial oversight to each grantee to ensure all invoicing requirements are followed and expenditures align with the approved research plan in the Notice of Award.  Check invoice against awarded budget, approve with ORSP and approve again within Workday where needed.

• Provide support to grantees and obtain Board votes regarding all no cost extension requests, re-budget requests and key personnel change requests.

• Create and process all related Notice of Award Amendments to include notification of ORSP and the PI.

10% SCIRF Representation

• Represent the SCIRF at all SCIRF funded conferences

• Serve as the liaison between the SCIRF and local, state and regional disability agencies and organizations, universities, researchers and people with spinal cord injuries.

• Present to various disability agencies and organizations statewide to promote the SCIRF and inform others as to the work of the SCIRF.

• Respond to all Freedom of Information requests.

• Advocate for Spinal Cord Injury Research.

Note: While this position is remote, the candidate must be a resident of South Carolina. Statewide travel is required for onboarding at MUSC as well as travel during regular job duties.

Additional Job Description

Preferred requirements: Master's degree in a related field, and a minimum of 5 years of relevant experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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