UNIV - Grants Administrator Il - College of Pharmacy
Charleston, South Carolina
UNIV - Grants Administrator Il - College of Pharmacy
- R-0000053845
- Charleston, South Carolina
- Grants & Contracts
- Business Operations
- Full Time
- University (UNIV)
Job Description Summary
The Grant Administrator reports to the Director of Research Administration & Finance coordinates and performs complex administrative research and business management activities for the Department of Drug Discovery & Biomedical Sciences and the College of Pharmacy. Acts as a liaison with other university departments in matters relating to research administration. Administer all pre-award and post-award grant activity. Serves as the subject matter expert and trains faculty, staff, students and post-docs on federal funding guidelines (NIH, NSF, DOD etc.) as well as requirements and procedures related to grant preparation and submission and award management. Coordinates and implements all day to day operational activities to ensure the smooth operation of the research mission.Entity
Medical University of South Carolina (MUSC - Univ)Worker Type
EmployeeWorker Sub-Type
ClassifiedCost Center
CC001154 COP Drug Discovery & Biomedical SciencePay Rate Type
SalaryPay Grade
University-07
Pay Range
Scheduled Weekly Hours
40Work Shift
Job Description
Advises administrators regarding contract requirements, provisions of contractual report and financial and agency requirements.
Monitors all budgeted amounts pertaining to grants and contracts and makes determinations on overruns; identifies potential for transfers of funds and adjustments to contract provisions.
Reviews and recommends adjustments to research proposals, contracts, grants, supplemental fund requests, amendments to contract or grant provisions, reports of inventions, subcontracts and other business and financial provisions.
Prepares and monitors the preparation of contract proposals for fund allocation and compatibility with agency objectives.
Job Duties:
10% Responsible for the development and preparation of operational and statistical reports to assist the Director of Research Administration and Finance in tracking key metrics relating to research and strategic research initiatives. Responsible for establishing procedures for extracting data for reporting purposes and the validation of such data as well as establishing timetables for collecting data and disseminating reports. Responsible for coordinating effort reporting for grants, contracts, and ensure compliance with required submission deadlines. Collects data related to research and research funding for annual reporting requirements and strategic planning. Responsible for maintaining the fixed asset database for research equipment, verifying the data annually and working with PI’s and Core Directors on planning for research equipment, repair, maintenance and replacement. Creates and maintains robust workday reports in drive and ensure Principal Investigators have access and up to date financial information on their respective awards.
20% Manages all aspects of the pre-award cycle. Throughout the pre-award cycle provides administrative, fiscal and technical guidance and support to faculty and graduate students seeking outside funding for research and special sponsored institutional projects. Assists faculty and graduate students in identifying relevant funding opportunities. Researches and interprets relevant regulations, guidelines, and standards, and oversees the submission of grants and contracts. Analyzes and evaluates grant and contract budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, indirect costs, materials, services and equipment. Ensures all information is accurate and compliant on grant proposals prior to submission to funding agencies. Meets internal and external deadlines for submission approval and enters research proposal data into MUSC IS systems such as Cayuse.
25% Management of COBRE P30 Award. Communicates with core directors and pilot recipients monthly to provide financial reports along with participation in meetings regarding fiscal matters. Review and approve procurement activity consistent with grant policy and available funds. Ensure accurate completion of annual progress reports and human resources functions including hiring. Assist the COBRE PI in gathering data for annual progress reports. Assist the COBRE PI with scheduling monthly meetings and annual events including coordinating visits by the EAC and annual retreats and summer courses. Oversee the Department Admin to complete travel, accommodations and setting and distributing agendas. 25% Administrative Manager for the Centers of Biomedical Research Excellence (COBRE) Center, working with the Center’s multiple Principal Investigators (PIs) to implement plans that ensure research excellence continues beyond COBRE funding. Provides standard pre-award and post award management duties specifically for the COBRE. Organizing Center-wide scientific and career development activities such as seminar series, workshops, and retreats; conducting annual performance evaluations of the Center; coordinating the activities of the Center’s advisory committee; and enhancing the operation of the Center’s research cores, administer pilot awards to eligible faculty.15 % % Manages all aspects of the post award cycle. Maintains proposal and funding records. Monitors and approves project expenditures on an ongoing basis. Makes recommendations of actions as necessary to identify and prevent project overruns. Advise faculty and staff regarding allowable costs on grants; Leads the process of working with the appropriate stakeholders to resolve complex accounting issues. Provide Principal Investigator with up-to-date budget to actual and effort distribution reports analyzes funding sources for each Principal Investigators (PI) in order to make recommendations for allocating salary funds and percent of effort amongst available sources. Oversee and ensure payroll allocations are accurately assigned to awards. Initiates transactions to correct expenditures including payroll adjustments and cost transfers. Conducts trend analysis by spending categories for each grant in order to maximize the use of funds and re-budget between budget categories as necessary and where allowable. Collaborate with Principal Investigators on annual NIH progress reports. Ensure appropriate approvals and agreements are in place for IACUC and IRB. Maintains a research administration calendar for the department to include key deadlines for grant submission, progress reports, close out (FFR), etc. Communicates regularly with faculty to plan in advance of deadlines that need to be tracked on the calendar.
30% Manages all aspects of the post award cycle. Work with ORSP and GCA in the establishment, renewal and closing of awards. Manges subcontracts associated with grants where MUSC is the prime. Manage budget to actual reconciliation and re-budgeting requests. Initiate payroll costing allocations as well as payroll accounting adjustments. Approves transactions in Workday. Ensure grants do not incur overruns and actively works with PI to keep budgets in alignment. Maintains confidentiality when conveying sensitive personnel and financial information. Lead no cost extension and carry over requests.
5% Coordinates the on-boarding of research support personnel. Works with PI’s to identify sponsored research funding sources to support graduate students, post- doctoral fellows, research technicians and staff scientists and visiting scholars. Maintains research personnel position descriptions, works with PI’s in the development of position descriptions. Works with College Business Manager, to post, select and onboard research positions. Serves as the Liaison with the College of Graduate Studies to on-board graduate students in the department, including evaluating available research funds for the payment of stipends, tuition, and other research related costs. Initiates transactions in IS system and submits appropriate paperwork on behalf of graduate students in the department.
5% Responsible for developing the annual research budget (MUCR and Research Cores) for the department and submitting the data to the Deans Office to include in the department and colleges annual budget. This includes developing revenue and expense budget for the fiscal year based on current and projected research funding and research core activities. Provides interim forecast and budget to actual variance updates for research funding and research cores as requested by the Deans Office.
5% Serves as the lead administrator over the department’s research cores. Conducts rate studies, prepares monthly invoices for services rendered and track collections. Works with Core Directors to allocate personnel and operating resources to each core through- out the year based on each cores needs, and provides monthly budget to actual reports. Assists Core Directors with annual reporting requirements.
Additional Job Description
Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.
Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.
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The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
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