UNIV - Program Coordinator II – Department of Neurosciences I3

Job Description Summary

The MUSC Neuroscience and Brain Health Institute (NBHI3/Neurosciences I3) Program Coordinator will support the daily execution, coordination, and alignment of research, operations, and stakeholder engagement. This role will help ensure the program runs efficiently, meets objectives, and delivers actionable results to partners. This person will report to Neurosciences I3 Co-Directors and the Neuroscience Department Administrator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC000984 COM NEURO RES Operations CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% Project Management

·         Collaborate with appropriate stakeholders and other appropriate resources to create operational and project plans that will lead to NBHI3 growth.

·         Serve as liaison and maintain effective communication across multiple Departments, ICCE, and Colleges.

·         Monitor and provide feedback to the NBHI3 leadership on the status of operational/project plans to ensure all are executed within prescribed timeframes.

·         Assist in supporting Finance, Human Resources and other essential functions.

·         Track project milestones, deliverables, and performance metrics to ensure goals are met.

·         Assist NBHI3 leadership with crafting professional PowerPoint presentations and drafting of communications documents (e.g., press releases, emails to the NBHI community, advertising/marketing materials).

30% Operational/Administrative Planning

·         Conduct needs assessment and analyses to determine prioritization and impact of various initiatives.

·         Oversee procurement of supplies and equipment.

·         Organize workshops, seminars, town halls, and other large-scale events associated with the NBHI3 that advance MUSC’s institutional mission. 

·         Manage all meeting and event logistics, including venue selection, materials preparation, guest speaker arrangements, and participant engagement to ensure seamless execution.

·         Support development of contingency plans for unforeseen challenges and operational constraints.

·         Serve as a Proxy for all NBHI3 related meetings, as needed.

 

30% Performance/Financial Management

·         Participate in the development of financial/operational Key Performance Indicators (“KPIs”).

·         Develop, supervise and/or coordinate preparation, maintenance and execution of all analyses on the performance of KPIs; support operational change with known KPI’s and course corrections.

·         Ensure the integrity/credibility of all analyses presented that drive operational scopes of work and approved projects.

·         Work closely with NBHI3 Leadership to develop realistic projections and plans to ensure optimal performance across all NBHI3 domains.

·         Collaborate as needed with Finance & Accounting departments and other appropriate resources to project accurate budgets each fiscal year, and other times when adjustments are required.

·         Identify performance variances and recommend remedial actions. Work with leadership on budget to actual reports.

 

5% Special projects and other duties as assigned in support of the Co-Leaders of Neuroscience I3

• Maintains, modifies, and develops systems to track data and results.
• Participate in administration work groups, as requested, as well as other meetings related to I3.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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