UNIV - Program Coordinator II - Psychiatry: Addiction Sciences Division

Job Description Summary

The Lead Recruitment Manager will provide centralized coordination of the recruitment and retention of research participants across multiple sites for a large treatment study focused on youth substance use. This role will involve the creation of recruitment and retention standard operating procedures, recruitment and screening workflows, training materials, outreach resources, and advertisements. The Lead Recruitment Manager will help train site staff on study-specific recruitment procedures and participant engagement strategies to support sites' readiness and success in meeting study enrollment goals. The position will also play a key role in creating IRB-approved recruitment advertisements and outreach materials, including social media posts, flyers, scripts, and other participant-facing materials used across school, community, and clinic settings. The Lead Recruitment Manager will monitor enrollment and retention metrics, troubleshoot site-level barriers, support consistent implementation across sites, and facilitate communication between sites, the study investigators, and study partners. After-hours and weekend work may be required, depending on community outreach event schedules. Travel around the Charleston area may also be needed.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001039 COM PSYCH Addiction Science CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Salary

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm

Job Duties:

• Recruitment Strategy & Standard Operating Procedure (SOP) Development (20%) -Lead the development and implementation of standardized recruitment, screening and retention strategies across sites, including creation of SOPs, workflows, and best practice guidelines to ensure consistency and efficiency in participant enrollment. 

• Site Training & Capacity Building (20%) - Train and support site staff on study-specific recruitment procedures, participant engagement techniques, and retention strategies. Ensure all sites are prepared and equipped to meet enrollment targets. 

• Participant Outreach & Materials Development (15%) - Design and oversee development of IRB and Branding approved recruitment materials, including social media content, flyers, outreach scripts, and advertisements tailored for school, community, and clinical settings.

•  Enrollment Monitoring & Performance Optimization (15%) - Track recruitment and retention metrics across sites, identify barriers to enrollment, and implement data-driven solutions to improve performance and ensure study goals are met. Provide updated reports and updates to leadership team. 

• Project Coordination & Communication (15%) - Serve as the central liaison between study sites, investigators, and partners for study recruitment, screening, and retention efforts. Facilitate regular communication, troubleshoot issues, and ensure alignment and consistency in recruitment efforts across all sites. 

• Other Job Responsibilities (15%) - Perform additional duties as assigned to support overall study operations, including but not limited to; participation in meetings, supporting special projects, assisting with documentation or reporting needs, and adapting to evolving study or organizational priorities.

Preferred Experience and Skills:

• At least 2 years professional experience working in a research focused environment is preferred. 
• Ability to research, analyze, and communicate complex information. 
• Experience working with children, adolescents, and parents/guardians.
• Ability to independently plan and manage projects.  
• Must be organized, responsive, team-oriented, reliable, and detail-oriented. 
• Ability to establish and maintain effective working relationships with physicians, sponsors, health care professionals, teachers, and community members. 
• Excellent written, verbal, and interpersonal communication skills, including proofreading and producing content free of errors in spelling and grammar. 

 

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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