UNIV - Accounting/ Fiscal Manager I - Department of PHS

Job Description Summary

Under authority of the Administrative Manager, the Accountant/Fiscal Manager I, oversees and manages all fiscal and related administrative policies for the Department of Public Health Sciences including, but not limited to, professional procurement, accounting, budgeting, and related reporting. Will prepare and assist with financial and non-financial managerial reports consisting of, but not limited to, fiscal management, personnel, facilities management, compliance and grants/contract management.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001035 COM PHS Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

Under authority of the Administrative Manager, the Accountant/Fiscal Manager I, oversees and manages all fiscal and related administrative policies for the Department of Public Health Sciences including, but not limited to, professional procurement, accounting, budgeting, and related reporting. Will prepare and assist with financial and non-financial managerial reports consisting of, but not limited to, fiscal management, personnel, facilities management, compliance and grants/contract management.

Job Duties:

20% - Facilitates processing of revenue and deposits, assuring all account receivable and revenue sources received are accurately recorded in OurDay. Manages, directs and coordinates the preparation and maintenance of all fiscal records to include expenditures, encumbrances, commitments, and projected needs. Records and tracks all sub-awards for the department including monitoring invoices, ensures accuracy of sub-award budgets, and coordinates invoice payments with primary investigators. Monitors compliance with approved budgets. Analyze the department commitments from all sources. Coordinates and manages budget for the MPH program. Ensures expenditures to account are within compliance. Coordinates the preparation of all financial planning information requests. Assists in financial report preparation and analysis as required by the Department, College and University. Provides backup support to the Administrative Manager for all business functions.

20% - Responsible for reviewing all account activity in OurDay monthly to identify and resolve discrepancies and errors. Creates and continually improves the business operating system in order to maximize departmental assets including the distribution of work and utilization of finance team personnel. Responsible for examination of revenue and expenses to departmental budget and historical trends, research variances, and makes appropriate adjustments. Advises Administrative Manager of any significant fiscal concerns and directs the appropriate action or remedy. Use OurDay to identify balances, commitments and expenditures. Serves as liaison for department's purchasing card usage and supervises the monthly on-line allocation through OurDay to ensure compliance with university and state purchasing card policies and procedures. Approves and allocates all expenses paid with purchasing card in OurDay. Assist Administrative Manager in monitoring the cash position of the department as whole.

15% - Complete funding documents to include Payroll Costing Allocations, Payroll Accounting Adjustments and Affiliate Salary Worksheets as required due to changes in assigned effort on cost centers, salary increases, encumbrance extensions, etc. on all projects. Manage effort reporting for monthly employees in compliance with grants management policies. Ensures that effort reports are submitted accurately and timely. Addresses corrections in previously submitted effort reports to satisfy required GCA reporting. Supervises and provides guidance and training to the Department's accountant/fiscal analyst; develops annual goals and conducts annual performance reviews.

10% - Acts in an advisory and backup capacity to the Administrative Manager. Proposes solutions to problems, advises regarding potential challenges and directly assists in setting and achieving the overall department goals.

10% - Gathers and compiles data in the development of the annual budget to assist the Administrative Manager in the development of the annual budget. Aide in the preparation and analysis of the annual budget and special budget requests including grants and contracts. Prepare the Basic Science Compensation Plan Worksheets for the budget. Analyzes non-personnel expenditures and projects future expenses, justifications, and explanation of budget components. Tracks and projects personnel costs for both faculty and staff and enters into the personnel component of Adaptive. Prepares appropriate budget templates, analyzes historical data, forecasts revenue and expenditures, and assists with contingency planning and ensures funds are transferred in a timely manner. Responds to internal requests for financial and statistical information. Monitors compliance with approved budgets.

10% - Assures budgetary compliance with granting agency. Counsels' faculty members regarding fiscal regulations and appropriateness of grant budgetary requests. Coordinates the preparation of federal, state and corporate grants and contract proposals. Advises faculty members regarding potential grants management problems, suggest solutions and follows through on all issues to assure favorable outcomes. Demonstrates knowledge of federal and state laws and regulations fiscal accountability.

10% - Manages OurDay financials for respective cost centers, including all procurement and travel reimbursement activities with respect to all department projects and ensure compliance with all university and state policies and

procedures. Fiscal management activities include reviewing, approving, auditing all procurement and travel requests; training of department employees; implementing system security protocols; and the development of departmental procedures and policies. Set up programs and projects with Sustainment and Grants and Contracts Accounting, as needed. Implement and analyzes organizational policies, programs, and operating procedures and documents to develop improvements in efficiency, effectiveness, and productivity for the department. Monitor and manage the MSA commitments and payments for all projects. Approve all MSA procurement requests. Ensure that cost transfers are completed for MSA payments to the correct project in a timely manner (each month when applicable).

5% - Manages the department’s physical assets activities, including facilities issues. Ensures asset listing and facility database is current and accurate. Ensures completion of Annual Inventory report as required by the University.

Additional Job Description

Minimum Requirements: A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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