UNIV - Administrative Coordinator I - Department of Pediatrics: Boeing Wellness Center

Job Description Summary

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Children’s Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Center’s Initiatives. Primarily responsible for providing direction on marketing collaborative oversight, and multi-channel communications: digital/social, direct mail, email, and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information, ensuring these constituents receive relevant, timely, and positive information about the work of the Boeing Center. This includes coordinating, designing, and producing the Center’s Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts, including selecting the best medium to achieve goals.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001009 COM PEDS Adolescent Medicine CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Children’s Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Center’s Initiatives. Primarily responsible for providing direction on marketing collaborative oversight, and multi-channel communications: digital/social, direct mail, email, and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information, ensuring these constituents receive relevant, timely, and positive information about the work of the Boeing Center. This includes coordinating, designing, and producing the Center’s Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts, including selecting the best medium to achieve goals.

30%

Administration Duties
• Provides support for all administrative activities for the Center.
• Responsible for understanding the University's purchasing policies and guidelines.
• Responsible for entering purchased goods, services, and supplies into OurDay.
• Responsible for all P-card purchases and associated fiscal management.
• Ensures transactions are accurate, processed timely, and approved.
• Manages relationships with vendors, serving as a point of contact
• Supports training and troubleshooting for CRM software

25%

Print Media and Outreach Duties
• Develop a variety of print and electronically-based communication materials for targeted internal/external audiences, coordinating related public affairs, media, community relations, and marketing activities through collaboration with designers, photographers, and others on the theme, branding, and design of materials to maximize impact.
• Coordinate, design, and produce BCCW Annual Impact Report, school-based staff training/educational presentations/videos, educational campaigns, and translational research materials
• Work with the appropriate MUSC communications entities to support a multi-media strategy, including social media, and videos, to increase engagement with internal and external constituencies to promote BCCW
• Identify and manage direct strategic placement of communications to appropriate media outlets to maximize impact.

New Duties:
• Ensures all written and video materials are ADA compliant
• Fosters productive working relationships with internal and external partners to expand the reputation and reach of BCCW.

20%

Digital Media Duties
• Oversee the Center’s website. Responsible for developing new content, updating existing content, and serving as liaison with appropriate MUSC departments for site maintenance.
• Develop themes and content for social media and print materials in accordance with brand guidelines.
• Develop and maintain social media content calendars.
• Create social media graphics in accordance with branding guidelines.
• Create relevant content for Facebook and Instagram.
• Moderate Facebook group and create content to engage members in discussion.
• Monitor analytics on social media and adjust content calendar as necessary.

20%

Marketing Oversight Duties
• Respond to requests for information from media outlets, internal/external stakeholders, and the public to ensure constituents receive relevant, timely, and positive information about the Center’s work.
• Train staff on best practices in brand management.
• Develop and coordinate timeline for marketing and communications needs.
• Edits communications, presentations, and other documents before being shared with the public.
• Works directly with BCCW Medical Director and Director to enhance the visibility and credibility of the Center.
• Collaborate with designers, photographers, and others to develop materials and content.

New Duties:
• Develop compelling content and photography for the Center’s various communication channels, such as website, monthly and subject-specific e-communications, and social media, while adhering to MUSC’s Branding and Style Guidelines.
• Distribute written and photographic content to school districts and community partners as requested.
• Secure signed waivers for all photographic content.
• Serves as project lead for all communication projects and works to expand the reputation and reach of BCCW.
• Coordinates communication projects, from concept through completion, with a high degree of quality, creativity, and efficiency.

5%

Other Duties as Assigned

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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