UNIV - Administrative Manager I - DLAR

Job Description Summary

Manage budget and business aspects for the Department of Comparative Medicine and Division of Laboratory Animal Resources.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001152 DLAR Division Of Laboratory Animal Resources

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

1.1 Weight 25%

• Prepare and oversee the yearly budget and other required financial documents and reports for DLAR.
• Monitor expenditures and analyze expenses monthly to determine trends for budgetary planning purposes.
• Prepare cost analysis to determine pricing for cost recovery operation according to federal government NIH/CAS standards.
• Manages all DLAR CORE budgets and ensures timely completion of CORE financial reviews. - (Essential)

1.2 Weight 25%

• Collaborate with Program Manager to coordinate all procurement activities, including the purchase of large equipment requiring installation in any of our facilities, general operating supplies, animals, and bio-hazardous materials.
• Supervise all operations involving accounts receivable and payable for both MUSC and outside vendors. - (Essential)

1.3 Weight 15%

• Maintain database for department personnel including faculty, to include salary, fringe benefit, and % effort on funded projects.
• Grant administrator for faculty and effort reporting coordinator for faculty. - (Essential)

1.4 Weight 10%

• Supervise department HR and animal procurement personnel.
• Oversee time and attendance reporting for all department personnel.
• Understand the animal ordering system and be knowledgeable about program deficiencies and limitations. - (Essential)

1.5 Weight 10%

• Collaborate with other MUSC research/administrative units in developing, implementing, and maintaining information systems (KSI, Infinity) related to services invoicing and billing. - (Essential)

1.6 Weight 5%

• Assist MUSC faculty with the formation and preparation of protocols/grants involving animal usage. - (Essential)

1.7 Weight 5%

• Serve as the department’s credit card coordinator with audit requirements for all department users. Serve as the department’s compliance coordinator. - (Essential)

1.8 Weight 5%

• Perform other duties as required. - (Essential)

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and four years of relevant experience in administrative services, public administration, or business management.

Physical Requirements:

Ability to perform job functions in a seated position. (Continuous) Ability to climb using step stool. (Infrequent) Ability to work in temperature extremes (32° F to 100 ° F) when required due to assignments in cold rooms and/or foreign countries. (Infrequent) Ability to work in confined/cramped spaces. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 4-liter waste material bottles a distance of 30 feet, unassisted. (Frequent) Ability to lift and carry 25 lbs. to 30 lbs. jugs of liquid a distance of 100 feet, unassisted. (Infrequent) Ability to file boxes from floor level to counter tops, unassisted. (Frequent) Ability to lift materials up to 20 lbs., unassisted. (Infrequent) Ability to lift 25 lbs. boxes from floor level to a maximum height of 72". (Infrequent) Ability to lift 40 lbs. centrifuge rotors, from floor level to a height of 40 inches, then down 20 inches into centrifuge drum. (Infrequent) Ability to push/pull file boxes from one location to another at floor level, unassisted. (Frequent) Ability to maneuver heavy equipment on bench tops (Frequent) Ability to reach, stretch, bend, while moving items/materials from both sitting and standing positions. (Frequent) Ability to conduct a variety of hand pipefitting operations. (Continuous) Ability to maintain 20/40 vision in both eyes, corrected. (Continuous)
Ability to match or discriminate between colors. (Continuous) Ability to hear and recognize various alarms emitting from work area systems. (Continuous) Ability to work in a darkroom for processing film, etc. (Continuous) Ability to qualify for the use of cartridge respirators. (Continuous) Ability to wo k in dusty areas. (Infrequent) May require working with animals of various sizes.

Physical Requirements: (DLAR Specific):
Must be able to lift 50 lbs. above waist routinely. Must be able to work with animals. May be exposed to animal allergens. May be exposed to zoonotic diseases. Must be able to work in dusty environments. May have to work in wet areas. Must be able to properly wear DLAR issued PPE. Must be able to work in reverse light cycle rooms. May have to work in confined spaces. Must be able to understand safety requirements for autoclave rack washer and tunnel washer.

Additional Job Description

Minimum Requirements: A bachelor's degree and four years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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