UNIV-AH4006 Program Coordinator II-CDM

Job Description Summary

The position is administratively located in the Department of Biomedical and Community Health Sciences and will oversee coordination, design and daily functions of the educational mission of the General Practice Residency (GPR) program. The position is the lead administrative position for education and care that occurs at three clinic sites in Florence, Marion and Lake City. The position is located on the Florence campus of MUSC Health with additional planned satellite clinical sites in Marion and Lake City. The Program Coordinator provides direction, leadership, and day-to-day management of educational and administrative activities in support of the Residency Program Director for the residency program. The position also provides educational coordination between attending faculty, residents, staff, institutional and regulatory administrative offices. The Program Coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the residency program. The position must be able to independently prioritize work, establish procedures and systems, and ensure orderly and timely administrative workflow.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC005349 CDM Pee Dee RHN

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The position is administratively located in the Department of Biomedical and Community Health Sciences and will oversee coordination, design and daily functions of the educational mission of the General Practice Residency (GPR) program.  The position is the lead administrative position for education and care that occurs at three clinic sites in Florence, Marion and Lake City. The position is located on the Florence campus of MUSC Health with additional planned satellite clinical sites in Marion and Lake City. The Program Coordinator provides direction, leadership, and day-to-day management of educational and administrative activities in support of the Residency Program Director for the residency program. The position also provides educational coordination between attending faculty, residents, staff, institutional and regulatory administrative offices. The Program Coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the residency program. The position must be able to independently prioritize work, establish procedures and systems, and ensure orderly and timely administrative workflow. 

25% - Oversees OurDay Functions for Residency Program: Completes expense reports to facilitate educational expenses, registration and travel expenses; manages reimbursement requests for residents and Program Director; submits clinical supply orders. As P Card holder, follows all University purchasing policies as well as the MUSC Purchasing Card Manual. This position must keep up to date on all expense reimbursement features in OurDay. Manages time and attendance functions for the Program Director; Attend meetings as requested/required by the college, university, and health system.

20%- Regulatory Operations of the GPR Program: Supports the Program Director with crafting, compiling and submitting reports to the Graduate Medical Education (GME) office, ACGME, CODA, and other professional organizations as required. Maintain program records including but not limited to personnel files on each resident; maintain leave records, call schedule and evaluations. Supports the Program Director with preparation of all ACGME site visits, itineraries and site visit manual preparation as needed.

20%- Screening, Recruiting and Facilitating Interviews of GPR Applicants: Supports the Program Director with providing direction and management of the residency recruitment process, which includes but not limited to:  facilitating the "matching" process; corresponding with potential residents; arranging itineraries for resident applicants, notifying applicants of status.

10% - Onboarding of New Residents & Management of Resident’s Clinical Schedules: Oversees the on-boarding process for new residents including but not limited to orientation for the University and Health System, completion of required new hire paperwork.  Manage course enrollment for residents. Manage the on-call schedule and rotation schedules for GPR residents, across the three clinic sites and the operating room in the Florence hospital.

10%- Provides all administrative support to GPR Program Director: Assists faculty leadership with continuing medical education support needs, coordinates grand rounds, and coordinates other educational activities as needed; manages alumni records.

5% - Collaborative Practice/Learning: Coordinates interprofessional training opportunities between the GPR program and other residency programs at MUSC Health such as family medicine and internal medicine, as well as other dental specialty residency programs in the College of Dental Medicine. 

5% - Outreach and Marketing Coordination: Serves as the program’s primary contact for website, social media and promotional materials for the program.

5%- Other Duties as Needed: Perform additional duties as required by the GPR Program Director.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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