UNIV - Department Administrator- Department of Public Health Sciences

Job Description Summary

Serves as the Department Administrator for the Department of Public Health Sciences. Responsible for directing and supervising all departmental activities including financial management, personnel management and supervision, implements business practices, as well as develops procedures and policies congruent with strategic plans and highly efficiency functioning of the department’s administrative team. Serves as advisor and consultant and special projects coordinator to the Department Chair.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001035 COM PHS Administration CC

Pay Rate Type

Salary

Pay Grade

University-08

Pay Range

68,397.00 - 97,472.00 - 126,547.000

Scheduled Weekly Hours

40

Work Shift

Job Description

20% E- Directs and supervises all personnel activities including faculty recruitment, hiring, effort allocation, and all other personnel actions for faculty, staff, and grant employees. Serves as primary resource for the department for all personnel related information including policies and procedures.

20% E- Performs and supervises activities related to the fiscal management of the department, including supervising and directing budget development, implementation and management based on interpretation of federal, state, university and departmental policies and guidelines for extramural awards, departmental funds and other departmental programs and in accordance with established departmental goals (for all funds including extramural funding, IDC allocations, state funds and Dean's allocation). Advises Department Chair in all aspects of departmental finances and planning, including bimonthly financial reports provided to the Chair. Responsible for maintaining solvency of the department and ensuring fidelity of funding.

20% E- Plays a key role in strategic planning processes based on department, College of Medicine, or MUSC missions. Responsible for directing a team-based approach and integrated planning process to the mission, strategic analysis, and development of long-term objectives leading to consistent and planned results. Responsible for the financial projections and identifying appropriate performance measurements. Responsible for implementing the operating plan and results management with continuous focus on goals of excellence in medical and graduate education; and promoting departmental, interdepartmental and inter-institutional collaborations.

20% E- Responsible for business and administrative management of the department, including supervision, training, and assignment of duties for department members and administrative staff. Responsible for business management of the teaching division of the department and all related activities. Responsible for effective communication with department personnel regarding administrative staff responsibilities and standard operating procedures.

20% E- Supervise both pre- and post-award processes involved in departmental extramural funding efforts. Ensure that guidelines and policies developed for timely and accurate processing of all grant activities are followed and that related procurement activities and account reconciliations are timely and accurate. Identifies potential funding sources and directs proposal writing for extramural funding.

Additional Job Description

Minimum Requirements: A bachelor's degree and five years relevant experience in administrative services, public administration or business management. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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