UNIV - Education Coordinator II - Department of Medicine: Division of Hematology Oncology

Job Description Summary

Under limited supervision serves as Education Coordinator for the MD and APP fellowship programs the Division of Hematology Oncology. Coordinates the MD fellowship program in compliance with the Accreditation Council for Graduate Medical Education (ACGME) guidelines; coordinates the fellowship application and evaluation process; creates and maintains databases; compiles and distributes various schedules; tracks data and information related to fellows training and education, submits reports to various offices and monitors regulatory compliance. Coordinates the APP fellowship program in compliane with the curriculum as set forth by the APP Best Practice Center.

The employee reports to the Division Administrator and has a matrix reporting structure to the Fellowship Program Director(s). The employee is expected to carry out the responsibilities of the position with minimum supervision. This includes exercising sound judgment, initiative and demonstrating a positive and professional image.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000970 COM DOM Hematology/Oncology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% - MD Fellowship Program Administration:

• Coordinates all administrative aspects of Hematology Fellowship Program.

• With minimal supervision, coordinates the Hematology Oncology Fellowship Program activities including recruitment, fellow meetings, travel, annual schedules, license renewals, reports for ABIM and ACGME. Prepare Hematology Oncology fellowship correspondence and maintain paper and data files on current and part trainees, communicating closely with the MUSC GME office. Manages the onboarding process for new fellows.

• Works closely with Center for Global Health personnel to ensure that all international fellows have current and accurate ECFMG and Visa classification. Works with all international faculty and staff to ensure all Visa paperwork and processes are completed timely.

• Responsible for compiling all clinic rotations into one monthly calendar (medical students, residents, APPs, student learners, fellows, and attendings)

• Ensures the following MUSC Hematology Oncology Fellowship program sites are updated and accurate: MUSC, ACGME, AAMC, ERAS, NRMP, NBME, AMA.

• Coordinates the Fellow and Fellowship Program evaluation process.

• Coordinates Hematology Oncology Fellow Conference schedule, this includes collaborating with the associate program director to build the calendar for the upcoming year and coordinating with external and internal speakers.

• Monitors clinic and rotation schedules to ensure accuracy in Qgenda and Simon Paging

• Processes all fellowship procurement (lab coats, education supplies, conferences).

35% - MD Fellowship Recruitment:

• Coordinates the fellowship recruitment and onboarding process.  Corresponds with over 400 applicants regarding interviews.

• Prepares interview and orientation information packets and certificates. 

• Responsible for the pre interview process to include gathering data from ERAS and helping to identify potential candidates to interview.

• Responsible for the interview process to include scheduling all interviews with faculty and fellow candidates and ensuring evaluations are received.

• Creates presentations for Fellowship Director to be given during interviews and orientation.

• Manages the on-boarding process for new fellows.

• Manages all special events for the fellowship program including all financial and logistical aspects including contracts, venue selection and catering. Ensure special events are meeting budget.

25% - APP Fellowship Admin:

• Coordinates all administrative aspects of the Division of Hematology APP fellowship program including recruitment, annual rotation schedule and lecture schedule, and ongoing administrative needs

• In conjunction with the APP manager and APP leads creates the APP fellowship clinical rotation schedule

• Responsible for creating monthly lecture calendar and coordinating in person lectures with the guest speakers

• Works with the APP Best Practice Center to facilitate enterprise-wide fellowship requirements.

• Coordinates the APP fellowship evaluation progress to track fellowship progress and performance

• Works with APP Manager and APP Leads to ensure a curriculum is in place for each APP fellowship rotation

• Coordinates all aspects of the APP fellowship recruitment process to include APP Best Practice Center approval, job posting paperwork, coordinating interviews and communication with the fellowship candidates, and hiring the APP fellows.

• Responsible for onboarding new APP fellows to include updating scopes of practice, DEA, SC DHEC, divisional orientation and APP Best Practice Center orientation

• Manages APP fellowship teams channel

• Coordinates special events for the APP fellows

• Maintain communication with fellows, mentors and other relevant stakeholders

5% - Financial Management:

• Special Events: Coordinates the budget and expenditures for all the fellowship programs special events and ensure timely payment to all participants and vendors.

• Education: Coordinates all the fellowship programs procurement, one-time payment and quarterly budget meetings.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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