UNIV - Grants Administrator II - Grants and Contracts Accounting

Job Description Summary

The Office of Grants and Contracts Accounting (GCA) at MUSC seeks a Grants Administrator to handle post-award administration for grants and contracts awarded to the Medical University Hospital Authority (MUHA).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001328 Grants and Contracts Accounting

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

$54,974 - $78,343 - $101,712

Scheduled Weekly Hours

40

Work Shift

Job Description

The Office of Grants and Contracts Accounting (GCA) at MUSC seeks a Grants Administrator to handle post-award administration for grants and contracts awarded to the Medical University Hospital Authority (MUHA). GCA is responsible for compliance and post-award administration of the University’s complex sponsored research grants and contracts. As MUHA establishes its Grants and Research Division, this position will play a pivotal role in providing post-award support and contributing to the division’s infrastructure development.

25% Award Setup

Setting up awards: Responsible for creating and configuring grant and contract awards in the system. This includes budget details, project timelines, and compliance requirements.

25% Financial Administration:

Invoicing and Payments: Generate invoices for sponsors based on the terms of the award. Process payments received from sponsors.

20% Data Management

Record Keeping: Maintain accurate records related to grants and contracts. Document all interactions, approvals, and modifications.

Query Reports: Prepare query reports as requested by stakeholders.

Stay Informed: Keep abreast of funding restrictions, deadlines and regulatory updates, as well as MUHA policies changes that have an impact on sponsored grants and contracts.

Training: Complete annual mandatory training by the established due dates. Regularly attend and actively participates in Staff and Team meetings. Engage in OurDay training to become efficient with the different modules required to perform the functions of this position.

15% Compliance Management:

Monitoring Compliance: Regularly monitor awarded projects for compliance with sponsor regulations, MUHA policies, and legal requirements.

Reporting Obligations: Track reporting deadlines and ensure accurate and timely submission of financial reports, and other required documentation.

15% Stakeholder Communication:

Support: Provide exceptional customer service to the research division within the health system. Address their queries related to grants and contracts.

Communication: Inform faculty and research personnel about special contractual requirements and changes.

Additional Job Description

Primary Responsibilities:

• Award Setup: Perform initial setup of grants/contracts, including basic award information and budget configuration to enable spending.
• Cash Management: Handle cash-related activities for sponsored payments, including invoicing, accounts receivables, and processing sponsor payments via check, wire, and Automated Clearinghouse (ACH).
• Subaward Tracking:  Ensure prompt processing of subaward invoices received.
• Post-Award Financial Processing: Manage all financial aspects post-award, ensuring compliance with sponsored award terms.
• Financial Reporting: Prepare and file accurate financial reports to award sponsors within specified timelines, including any special requirements.
• ERP System Utilization: Execute these functions using a complex Cloud-Based Enterprise Resource Planning (ERP) System (WorkDay Product).
• Stakeholder Interaction: Interact directly with external sponsoring agencies, MUSC faculty, and staff to facilitate smooth departmental operations.
• 0 Report to the Financial Reporting Manager.

This role is critical in supporting research endeavors and maintaining financial integrity within the university and the health system .

Knowledge of contractual and grant monitoring procedures.

Knowledge of accounting and financial management principles and procedures.

Ability to review and assess complex grants and contracts.

Maturity and the ability to gather data, analyze facts and prepare reports.

Ability to communicate effectively with government, institutional and program officials.

Skilled in the use of mathematical concepts. 

Excellent knowledge of Microsoft software, especially electronic spreadsheets.

Employee is supervised through consultation and is expected to work independently at a professional level.

Committed to fostering a workplace culture of belonging, where diversity, equity and inclusion are celebrated and are core values.

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees