UNIV - Operations Assistant II - Business Operations

Job Description Summary

The Operations Assistant will play a vital role in ensuring the smooth and efficient operation of warehouse storage systems, equipment and vehicle maintenance, state property retrieval, surplus operations, records center operations, and general business operations support. This role requires a detail-oriented individual capable of multitasking and working effectively across various departments to ensure the timely, safe, and efficient handling of materials, assets, and records while maintaining accurate documentation.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002422 Warehouse Operations

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 - 46,578.50 - 60,471.000

Scheduled Weekly Hours

40

Work Shift

Job Description

25% - Warehouse Storage Systems Operations. Efficiently manages the storage, retrieval, and delivery of University and Hospital equipment and supplies. Ensures safe handling, proper storage, accurate documentation, and timely delivery of items while maintaining inventory control and coordinating with various departments. Includes but is not limited to work order coordination, loading and transportation of property, storage organization, documentation and chain of custody, complete monthly billing updates for submission to manager, receive freight delivers at the warehouse loading dock.

20 % - Equipment, Vehicle, and Facility Maintenance. Ensures the safe, clean, and operational condition of all equipment, vehicles, and facilities within the warehouse or operational space. Complete routine inspections, inventory management, accurate maintenance and monthly submission of vehicle mileage logs to University Transportation, and adherence to safety and operational standards; Maintain Warehouse Operations departmental asset inventory in the University's inventory control system (AIM) and complete annual property audits to ensure all assets are accounted for and properly documented.

25% - State property retrieval and Surplus Operations. Supports University Property Control and Surplus operations by coordinating and executing the retrievals and deliveries of State property. Ensures that proper documentation, safety protocols, and inventory management are followed throughout the property retrieval and surplus processes. Key responsibilities include scheduling and coordination for State property retrievals, verification and documentation, property loading and transport, inventory reconciliation, Surplus property and management and disposition, and tracking and reporting of daily and monthly surplus hours to ensure the accuracy of surplus records.

 15% - Records Center Operations support. Act in a backup capacity assisting with the coordination retrieval, and delivery of records, as well as supporting records management tasks. Ensures that records are securely stored, handled, and disposed of in compliance with organizational and regulatory requirements; Key responsibilities are records retrieval and delivery, records organization and shelving, secure destruction of records, and provides assistance with records audits to ensure the accuracy and integrity of the records management system.

15% Business Operations support. Provide comprehensive support across various operational areas within Business Operations to help streamline processes. Ensures efficient execution of day-to-day operations, maintenance of systems and processes, and smooth workflow across all departments. Key responsibilities include Printing Services Operations support such the timely and efficient processing of print jobs, support for internal printing needs, and troubleshooting and maintaining printing equipment; assist with coordinating tasks and projects to support overall operational effectiveness; Customer service and support serving as a point of contact for internal customers regarding Business Operations activities; Engaging in other duties and cross training as assigned to support Business Operations.

MUSC Minimum Training and Experience Requirements

A high school diploma and three years of work experience in collecting, scheduling, processing and reporting information in a data processing environment.

MUSC Physical Requirements

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional Job Description

Minimum Requirements: A high school diploma and three years of work experience in collecting, scheduling, processing and reporting information in a data processing environment. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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