UNIV - Program Assistant - Department of Regenerative Medicine

Job Description Summary

The Department of Regenerative Medicine is recruiting for a Program Assistant to work under the supervision of Dr. Russell Norris and his senior lab personnel. They will be assisting with the administration of a basic science research laboratory that focuses on connective tissue diseases, to include program development and evaluation, communications, and day-to-day program operations. The position is ideal for individuals looking to gain hands-on experience in research program coordination and requires a self-motivated, well-organized individual with excellent communication skills and a desire to contribute to a team atmosphere.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001062 COM REG MED Operations CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 - 46,578.50 - 60,471.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% - Lab Administration Support

· Assist program coordinator(s) with daily program operations, including but not limited to scheduling meetings, maintaining records, tracking expenses, submitting reimbursements, and processing orders.

· Provide general administrative support, including preparing documents for meetings, drafting emails, answering phones, and reserving rooms.

30% - Patient-Scientist Program Support

· Provide day-to-day administrative support for patient-scientist programs, including communicating with participants, maintaining program calendars, preparing for visits, and assisting with event coordination.

· Assist in reviewing and evaluating program activities to ensure continuous improvement and effectiveness.

· Collect, analyze, and organize program data for reporting and tracking key outcomes. Identify program needs and challenges, providing data-driven recommendations to leadership for improvement.

30% - Communication and Outreach

· Serve as an initial point of contact for inquiries, directing questions to the appropriate staff member as needed.

· Assist with external communications, including advocacy efforts, community engagement, and donor relations.

· Assist in the creation of outreach materials and public dissemination of lab activities, including newsletters and announcements.

· Assist with the initial preparation of reports, including donor updates, grant applications, and project summaries.

10% - Research Support

· Assist with data entry and organization of program records

· Perform general lab maintenance tasks as needed in support of the research program

· Assist with basic science research projects and act as study personnel on clinical research projects

Preferred Qualifications:

· Relevant experience in health communication or grant writing

· Strong organizational skills and attention to detail.

· Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) and a willingness to learn new software tools.

· Effective written and verbal communication skills.

· Ability to prioritize tasks, follow directions, and meet deadlines.

· Team-oriented mindset with a proactive and positive attitude.

Additional Job Description

Minimum Requirements: A high school diploma and two years relevant program experience. A bachelor's degree may be substituted for the required program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees