UNIV - Program Coordinator II - Medical Student Education Coordinator - Department of Radiology

Job Description Summary

The Medical Student Education Coordinator partners with the Vice Chair of Education in the Department of Radiology& Radiological Science by managing and coordinating medical student programs across the Charleston campus and other locations. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for 3rd and 4th year medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, and serving as a liaison between students, faculty, administrative departments, and the Dean’s office. Additionally, the role includes providing residency application support, managing visiting student programs, and maintaining student
resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004533 COM RAD Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Program Coordinator II - Medical Student Education Coordinator

Job Description Summary:

The Medical Student Education Coordinator partners with the Vice Chair of Education in the Department of Radiology& Radiological Science by managing and coordinating medical student programs across the Charleston campus and other locations. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for 3rd and 4th year medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, and serving as a liaison between students, faculty, administrative departments, and the Dean’s office. Additionally, the role includes providing residency application support, managing visiting student programs, and maintaining student resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Job Description / Job Duties:

35% - Medical Student Coordination

• Course Logistics: Manage 3rd and 4th year rotations, the Year 3 Radiology Activity including orientations and syllabi for the Charleston campus.

• Scheduling: Collaborate with stakeholders to schedule students for rotations, direct observation, Sectra training, the Simulation Center, conferences, workshops, labs, call and reading room schedules and didactic sessions.

• Documentation: Oversee LCME compliance for syllabi, evaluations, and data collection for the Year 3 Radiology Activity.

• Resource Management: Distribute and maintain books, equipment, and forms for student activities.

• Didactic and Small Group Sessions: Organize, schedule and grade sessions, manage materials, and track student attendance and participation.

• Brightspace Management: Oversee quizzes, handouts, and course content updates.

35% - Evaluation Management & Grading Coordination

• Med Hub Oversight: Maintain evaluations for 13 courses and the Year 3 Radiology Activity, ensuring timely completion and follow-ups.

• Reporting: Generate educator and performance reports for department review and promotional packets.

• LCME Compliance: Timely monitoring of duty hour compliance and resolve related issues.

• Grade Submission: Calculate, finalize, and report grades for all courses, ensuring LCME deadlines are met.

• Follow-ups: Track and resolve incomplete evaluations for grade processing.

30% - Program and Activity Support

• Letters of Recommendation: Prepare letters of recommendation for faculty, compile supporting documents, and ensure timely submission.

• Mentor and Tracking: Support of 4th year students applying to Radiology, schedule Advisory Board Meetings and Mock Interviews for students.

• Meetings and Compliance: Represent the department in meetings and adhere to grading policy timelines.

• Research and Shadowing: Schedule activities and manage resources for MUSC students, other MUSC departments, faculty, outside personnel, and the FL-EXplore and Careers in Medicine Shadowing programs.

• Internal Repository: Maintain department website, digital signage, and a student resource website with updated rotation and policy information.

• Budgets: Develop, manage, and yearly projections of the Medical Student Education Budget, which is submitted to the Radiology Business Office for review before being sent to the College of Medicine for final approval. Throughout the year, track expenses related to student conference presentations, attendance and travel, and educational supplies (such as phantoms, books, web-based exams, and labs). Additionally, oversee expenses for RIG recruitments, electronic resources, and program lunches, including CV reviews, mock interviews, research meetings, programs, and advisory boards.

• Visiting Students: Coordinate visiting student applications, schedules, and related logistics.

• Communication Hub: Act as a liaison between the Department of Radiology and the Dean’s office, other universities and departments, and comply with all deadlines established by the College of Medicine.

• Other department duties and initiatives as assigned by the Vice Chair for Education.

• Work collaboratively with Residency and Fellowship Coordinators as well as provide advanced educational administrative support to faculty and other admin.

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and two years relevant program experience.

Preferred Qualifications:

• Candidates must have Advanced skills in Microsoft Office programs, particularly Word, PowerPoint, Outlook, TEAMS and Excel.

• Experience using Medhub or similar evaluation system, Brightspace or similar learning management system is a plus.

• Must be detail oriented and highly organized to handle and complete complex projects for successful outcome.

• Ability to work independently with little direction to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.

• Excellent communication, presentation, and interpersonal skills, with the ability to convey value to both students and faculty members.

• Previous experience working with medical students, residency programs, or physician services is a plus.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6- 8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

• If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

• The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

• Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees