UNIV - Program Manager I - College of Graduate Studies

Job Description Summary

The Band 7 Program Manager I serves as a PhD Program Manager for the College of Graduate Studies and will be responsible for organizing and facilitating faculty mentor training sessions, managing the program lifecycles and outcomes for the CGS training grant portfolio, and coordinating seminar schedules and all other academic support for the MCBP, BMB, CMP/PCOL, and M&I PhD program tracks in the MUSC College of Graduate Studies. Current student support scope of approximately 75 graduate students and up to 30 trainees.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000947 CGS DO Administration

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

56,210.00 - 80,105.00 - 104,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Position Summary:

The Band 7 Program Manager I serves as a PhD Program Manager for the College of Graduate Studies and will be responsible for organizing and facilitating faculty mentor training sessions, managing the program lifecycles and outcomes for the CGS training grant portfolio, and coordinating seminar schedules and all other academic support for the MCBP, BMB, CMP/PCOL, and M&I PhD program tracks in the MUSC College of Graduate Studies. Current student support scope of approximately 75 graduate students and up to 30 trainees.

This position may be eligible for hybrid remote work after an orientation period.

This role requires strong organizational, communication, and awareness skills to effectively manage and support various initiatives.

Reports To:  Assistant Dean of Student Affairs

Minimum State Requirements: A bachelor's degree and three years relevant program experience

Preferred Experience and Education: This role requires strong organizational and communication to effectively manage and support various initiatives.

Duties:

35% PhD Program Management

Provides first-line academic/administrative support services to students in graduate tracks under this position's scope.  Reviews and recommends policy updates for graduate programs as a whole and on an individual basis.  Provides program support to faculty program directors of each of the 4 graduate tracks.

Works closely with students and their mentors to ensure student milestones are being met, maintains records, assists Director in mentoring students and organizing new initiatives.

Manages all seminars and special events that fall under the graduate tracks assigned within the scope of this position which includes vetting speaker candidates and developing draft seminar agendas each academic semester.  Recruits and facilitates external speakers to include compensation management for honorariums both international and domestic. Reviews and recommends policy updates for graduate programs as a whole and on an individual basis. 

25% CGS Graduate Special Program support

Supports College of Graduate Studies training grants portfolio from an administrative perspective. 

Coordinates online applications, interviews, and acceptances. Coordinates meetings with advisory boards and external evaluators. Maintains records and prepares progress reports. Conducts formative and summative evaluations for all programs and assists in curriculum development. Tracks outcomes and reports on data analytics for the programs.

Works closely with students to ensure a productive peer community. Organizes and coordinates educational programs and social events for the participants of the programs to maintain comradery.

Tracks and analyzes trainee outcomes to aid in leadership’s decision making and makes recommendations to leadership for programmatic improvements.

Handles NIH transactions and contacts trainees for needed information and documents. Maintains trainee and activity records needed for progress reports and renewals. Establishes timelines for important milestones and assists with the writing of supporting documents.

Serves as the College representative and leads students in the attendance of annual conferences.

20% PhD Admissions Process

Collaboratively oversees the admissions process with peer Program Manager who also supports the PhD program. Responsible for scheduling interviews with prospective applicants, organizing applications for admissions review, and preparing admissions packets, including letters of acceptance and offer forms. Maintains database of applications and admissions decisions. Ensures the website is up to date and facilitates appropriate changes.

Expected to track and forecast programmatic student enrollment.

10% PhD Instructional Design Support

Works collaboratively with the College of Graduate Studies’ team to review and evaluate the college's educational offerings and organize CGS-based curriculum courses. The purpose is to identify gaps in the curriculum and develop innovative solutions. This will contribute to the CGS goals of expanding training programs and developing new programs.

Provides recommendations and administrative support needed for new academic program proposals and enrollment increases for current programs; conducts market analyses and curriculum reviews.

5% Faculty Mentorship Training

Coordinates the mentorship training program as needed, or twice per year, based on CIMER (Center for Improvement of Mentored Experience) guidelines. This includes reviewing guidelines and making recommendations for course adjustments, assisting in designing tools to track outcomes and making recommendations for annual improvements. 

5% Other Duties as assigned

Additional Job Description

Minimum Requirements: A bachelor's degree and three years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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