UNIV-Residency Program Coordinator-Department of Urology

Job Description Summary

Manage the day-to-day operations of the Department of Urology Residency and Medical Student Program and serve as liaison and facilitator between learners, faculty and other staff members, and the ACGME. Will also provide administrative support by coordinating select departmental administrative activities.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001076 COM Urology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

Manage the day-to-day operations of the Department of Urology Residency and Medical Student Program and serve as liaison and facilitator between learners, faculty and other staff members, and the ACGME. Will also provide administrative support by coordinating select departmental administrative activities.

Job Duties:

25%- Prepares all ACGME accreditation reports and following with ACGME and University guidelines, manages competencies, evaluations, procedure logs, and work-duty monitoring. Maintain e-filing system in accordance with ACGME for renewal of accreditation status. Will serve as liaison and facilitator between learners, faculty and other staff members, and the ACGME.

20%- Management of departmental office functions (e.g., call schedule, faculty reimbursements, faculty, residents and APP licensure (DEA, DHEC, and SCLLR) and other general office duties.  Serving as the Department's lead for shared calendars and the liaison for maintaining the Urology website.  Establishes and maintains files for past, present, and future residents.  Maintains up-to-date licensing for residents (DEA, DHEC, and SCLLR). Establishes and maintains files for past, present, and future residents.

20%- Works with Medical Student Director in all aspects of the UME Program in order to receive continuous accreditation of our medical student program; work closely with Curriculum Director to ensure outside visiting students are accepted for rotations in the Urology Program.  Submit letters of recommendations on behalf of faculty.  Coordinates scheduling courses for 3rd and 4th year MUSC students.  Provide shadowing opportunities for the 1st and 2nd year students; coordinate shadowing dates based on faculty availability.  Post grades in WebAdvisor.  

10%- Coordinates and arranges “match” interviews. Ensures timely completion of matching information. Ensures appropriate deadlines for orientation are completed.

10%- Coordinates resident rotations, conferences, vacations, journal club and call schedules. Handles all travel coordination including flights, hotels, registrations, etc. Prepares and submits expense travel for reimbursement.

10%- Coordinates the interviewing and on-boarding of Urology's Minimally Invasive Oncology Fellowship and Bladder & Pelvic Health Fellowship. Provides administrative support to those 3 positions throughout their 1-year fellowship.

5%- Organizes and administers departmental related events such as grand rounds, holiday party, visiting professor and resident's dinner. Assists with Faculty recruitment by arranging travel for candidates, arranging interviews with an assortment of faculty, leaders and potential collaborators. Creates an itinerary for candidates.

MUSC Minimum Requirements:

A bachelor's degree and two years relevant program experience.

Physical Requirements:

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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