Accountant/Fiscal Analyst II - Hybrid

Job Description Summary

Responsible for the timely and accurate processing of electronic payments (ACH, wire transfers) in OurDay, ensuring alignment with remittance advice and reconciliation reports. Allocates payments to student accounts and general ledger, enters tuition payments into Anthology, and maintains PostDoc insurance draft files. Supports monthly draft processing and returns, prepares weekly mail deposits, and assists with inbox triage and customer inquiries. Coordinates with Accounting Services, Accounts Receivable, and Human Resources as needed, and serves as backup to other cashier functions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Responsible for obtaining and accurately posting assigned electronic payments (ACH, wire transfers) in OurDay within five business days. Downloads and saves bank payment reports to the shared drive and allocates deposits using remittance advice, ensuring timely posting of student tuition payments to student accounts and accurate updates to the general ledger and accounts receivable systems. Processes and verifies all ACH and wire deposits, ensuring invoice documentation is complete and daily deposit totals reconcile with OurDay reports. Enters student payments into Anthology and supports Accounting Services by researching reconciliation discrepancies. Manages PostDoc insurance bank drafts, including maintaining documentation, notifying PostDocs of drafts, processing returns, and coordinating with Accounts Receivable to record returned items and fees. Prepares weekly mail, scans checks using bank software, verifies endorsements, and ensures check deposits are posted in OurDay and saved to the shared drive within five business days. Provides backup support to the Cashier team, triages the shared inbox daily, and responds to assigned bank account inquiries within 48 hours. Collaborates with Accounts Receivable and Human Resources as needed.

Job Responsibilities:

35% - Electronic Deposits - Responsible for obtaining assigned electronic payments (ACH, Wire Transfers) from online sources and posting in OurDay within 5 business days.  Downloads and saves bank electronic payment reports to the shared drive.  Allocate deposits based on Remittance Advice payments for student tuition to be posted to the student's account by the next business day.

25% - Deposit Remittance – Timely and accurately records deposits in OurDay within 5 business days. Allocates remittances to update the general ledger and accounts receivable systems. Ensures daily bank deposits totals agree with OurDay reports. Verifies that invoices are received for all  ACH and Wire Transfer deposits. Research bank reconciliation items for Accounting Services to resolve any discrepancies. Enters student ACH and Wire Transfer payments into Anthology. 

10% - PostDoc Bank Draft  - Maintains files needed to accurately draft PostDoc bank accounts for insurance at the end of the month. Communicates with Accounts Receivable and Human Resources as needed. Notifies PostDocs each month by email no later than the date the draft is processed. Processes PostDoc bank draft returns. Notifies Accounts Receivable to do OurDay receivable for returned PostDoc draft plus fee.

5% - Weekly Mail - Prepares the weekly mail. Ensures that checks are scanned, saved in the shared drive, and recorded in OurDay within 5 business days of the deposit. Verifies that checks are payable to or endorsed to MUSC. Secures mail from in office. Scans checks to the bank using bank software. Research bank reconciliation items for Accounting Services. Serves as backup to other Cashier.

15% - Cashier Inbox - Triage the Cashier In-Box daily.  Research and respond, if needed, to emails for assigned bank account.  The cashier will respond to emails within 48 hours.

5% - Desktop Procedure – Creates and/or updates relevant procedure manuals on an on-going basis.

Additional Job Description

Minimum Requirements: A high school diploma and three years of professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees