Administrative Assistant

Job Description Summary

The Administrative Assistant provides essential clerical and operational support for a busy MUSC primary care clinic. This role is responsible for forms management, document processing, clinic scheduling, payroll support, supply ordering, and other administrative tasks. By managing these functions, the Administrative Assistant enables clinical staff to focus on delivering high-quality patient care, supports smooth clinic operations, and promotes staff retention and efficiency.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC000741 CHS - University Internal Medicine (RT)

Pay Rate Type

Hourly

Pay Grade

Health-22

Scheduled Weekly Hours

40

Work Shift

Job Description

Key Responsibilities

• Manage clinic schedules, including coordinating appointments and staff coverage.

• Support payroll processes for clinic staff to ensure timely and accurate submissions.

• Order, track, and maintain clinic supplies and equipment to support seamless operations.

• Handle forms management and document processing, including completion, scanning, filing, and tracking.

• Maintain accurate records and documentation for compliance with MUSC policies and procedures.

• Serve as a point of contact for administrative inquiries from staff, patients, and external partners.

• Collaborate with clinical staff to support patient care workflow and coordination.

• Assist in onboarding new clinical staff to ensure quality training and integration.

• Perform additional administrative duties as assigned to support clinic operations.

Qualifications

Education & Experience:

• High school diploma or equivalent required; associate degree or higher preferred.

• Minimum 2 years of administrative or clerical experience, preferably in a healthcare or clinic setting.

Skills & Competencies:

• Strong organizational and time-management skills.

• Excellent written and verbal communication.

• Proficiency with Microsoft Office Suite and electronic health record (EHR) systems.

• Ability to manage multiple tasks efficiently in a fast-paced environment.

• Attention to detail and commitment to accuracy.

• Strong interpersonal skills and ability to collaborate with clinical and administrative teams.

Other Requirements:

• Knowledge of clinic operations and healthcare administrative processes preferred.

• Ability to maintain patient confidentiality and comply with HIPAA and MUSC policies.

Additional Job Description

Education: High School Degree or Equivalent Work Experience: 1 year

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees