Administrative Assistant

• Serves as the contact person for providers by coordinating meetings as requested and communicating with members regarding physician availability and scheduling; maintain calendar by updating their clinic schedules, on-call schedules, leave request (i.e. vacation or conferences) etc. Compile all physician reimbursement receipts (i.e. travel, membership registration, and specialty meeting registrations) and providing this to the department’s fiscal analyst for further processing; 20% 

• Process and facilitate all attorney requests (i.e. scheduling depositions, telephone conferences, in-person conferences and Independent medical exams (IMEs). Draft dictated letters of recommendation request from physicians; facilitating and ensure the completion of letter requests from patients, attorneys, and insurance companies for each physician.  20% 

• Facilitate phone calls, patient needs/requests; coordinate with clinical staff to prepare for clinics, arrange and coordinate testing and appointments as directed. Complete all Physician clinic cancellation and leave requests by holding clinics and rescheduling patients when a cancellation is submitted less than 30 days.  15% 

• Facilitating medical records request for patients as directed by physicians’ and upload appropriately into EPIC; processing all faxes by obtaining signatures from your assigned providers and sending the information to the proper parties; 15% 

• Handle all correspondence to regarding the completion of disability and FMLA forms by the physician’s advanced practice provider or clinical personnel. Facilitate the completion and distribution of paperwork in a timely matter. Collecting and processing form payments or coordinating payments when appropriate with clinic personnel and staff.  15% 

• Prepare and process faculty appointments, hospital credentialing packages for providers as appropriate. Support current providers, including advanced practice providers, in obtaining appropriate licensure and certification renewals; 5% 

• Attend department meetings and MUSC sponsored meetings/events or training sessions. Complete all required training elements as well as updates within time designated; 5% 

• Other Duties as assigned. 5% 

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)