Administrative Coordinator II

Job Description Summary

The Administrative Coordinator reports to a senior leader within MUSC, the Chief Academic Integration Officer and provides administrative and operations support in a variety of functions to individuals, teams, or programs in the department. Under limited supervision, the Senior Executive Administrative Coordinator collects, reviews and analyzes data, conducts operational planning, policy handbook and website updates, and prepares agendas, reports and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule. Has advanced word processing, spreadsheet, and data management software skills.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC004344 SYS - Corp GME (Graduate Medical Education)

Pay Rate Type

Hourly

Pay Grade

Health-25

Scheduled Weekly Hours

40

Work Shift

Job Description

Administrative Coordinator II

Position Purpose

 

The Administrative Coordinator reports to a senior leader within MUSC, the Chief Academic Integration Officer and provides administrative and operations support in a variety of functions to individuals, teams, or programs in the department. Under limited supervision, the Senior Executive Administrative Coordinator collects, reviews and analyzes data, conducts operational planning, policy handbook and website updates, and prepares agendas, reports and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule. Has advanced word processing, spreadsheet, and data management software skills.

Requirements (Education, Work Experience, Licensure, Registry &/or Certifications)

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.
Proficiency with MS Office Suite (Word, Excel and PowerPoint). Must have expertise in MS Outlook. Organizational, time management, problem solving skills required.

Ability to compose correspondence and proof assignments to ensure accuracy of documents; excellent interpersonal, organizational, and written and verbal communication skills required; highly detail oriented; ability to exercise good judgment in decision-making. Must be able to see the overall picture of the department/role and anticipate needs/think ahead when completing work. Ability to work efficiently and effectively under deadline pressures and to simultaneously handle multiple assignments and projects with speed and accuracy; professional maturity; high degree of honesty, integrity and confidentiality; ability to work with individuals in a tactful diplomatic manner that enhances the image of the office.
Produces and appropriately distributes correspondence, such as forms, reports, and letters

• Answers phone and welcomes guests
• Prioritizes and coordinates meetings by preparing agendas and presentations materials, as well as logistics and appropriate follow-up
• Orders supplies for designated areas of responsibility
• Reviews and submits invoices, budget and financial documents
• Maintains department files and databases
• Completes timekeeping and related payroll activities
• Assist in new employee process, including, the requesting and posting of positions, scheduling interviews, and onboarding activities
• Provides updates on department monthly budget performance and audits for accuracy
• Prepares regular reports to leader on time and attendance
• Manages, plans, and coordinates calendars
• Creates and prepares PowerPoint templates, presentations and reports
• Create correspondence templates
• Recommends, maintains and updates: department policies, procedures and processes
• Project Coordination to include assisting in the planning, research, development, and implementation of programs and special projects
• Plan, coordinate and arrange all aspects of special events and provides oversight during the event
• Respond to emails and correspondence
• Work with internal and external stakeholders on behalf of leader(s)
• Performs other duties as assigned
  
   

Additional Job Description

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Additional Job Description

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees