HR Administrative Assistant-Onsite

Job Description Summary

Responsible for front office activities, such as assisting walk in and phone customers. Provides support to department staff

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC004881 ORBG - Human Resources

Pay Rate Type

Hourly

Pay Grade

Health-22

Scheduled Weekly Hours

40

Work Shift

Job Description

Minimum Qualifications:

High school diploma or equivalent and two years of Human Resources or administrative experience with a primary focus on interacting with customers and Human Resources activities.  Proficient in Microsoft Office Applications.

Work Environment:

Primarily works in an office environment, numerous meetings, subject to many interruptions including numerous phone calls and responding to employees and the public.  Occasionally works irregular hours.

Supervisory Responsibilities:

 None

Financial Responsibilities:

None

Essential Functions:

Greets and assists visitors; answers walk in, phone and email requests (or directs them to appropriate person) within 24 hours.  Manages central HR phone system and fax machine daily routing appropriately.

Manages applicant flow by maintaining and assisting applicants in the Career Center and reports issues to IT, including computer failure and password reset. Also, assists applicants called in by hiring managers for interviews.

Assists with all pre-employment activities, such as Employee Health Assessments, I-9 verification, and other onboarding documents.

Ensures E-Verify is completed.

Maintains and audits licensure:

First point of contact for basic HR department questions.  Orders supply for the HR department.  Maintains HR conference room schedule ensuring the room is organized.

Performs all other duties as requested by HR leadership.

 Physical Requirements:

Physical requirements are primarily related to the essential functions of any job. In order to perform the essential functions of this position, you must be able to walk, stand, use hands, reach, talk and hear.

Must be able to lift or exert energy up to 10-25 pounds 50% of the time. Close vision and color vision are required.

Mental Requirements:

Must possess the ability to read and interpret HR policies and manuals, and general benefit information. Ability to prepare basic letter correspondence and/or memos is required. 

Ability to perform basic math functions to include calculating percentages, and averages.

Must have the ability to define problems, collect data, establish facts and draw valid conclusions.  The ability to deal with concrete and abstract concepts and interpret verbal, nonverbal and written instructions is necessary.

Age Groups:

This position primarily interacts with adults and aging adults and provides no direct patient care.  All staff members must be able to demonstrate the knowledge and skill necessary to meet the physical, psycho/social, educational, safety and related need of the persons in the assigned work area.

Additional Job Description

Education: High School Degree or Equivalent Work Experience: 1 year

Physical Requirements: Ability to perform job functions while standing. (Continuous) Ability to perform job functions while sitting. (Continuous) Ability to perform job functions while walking. (Continuous) Ability to climb stairs. (Infrequent) Ability to work indoors. (Continuous) Ability to work outside in temperature extremes. (Infrequent) Ability to work from elevated areas. (Frequent) Ability to work in confined/cramped spaces. (Frequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Continuous) Ability to twist at the waist. (Frequent) Ability to squat and perform job functions. (Frequent) Ability to perform "pinching" operations. (Frequent) Ability to perform gross motor activities with fingers and hands. (Continuous) Ability to perform firm grasping with fingers and hands. (Continuous) Ability to perform fine manipulation with fingers and hands. (Continuous) Ability to reach overhead. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Continuous) Ability to fully use both legs. (Continuous) Ability to use lower extremities for balance and coordination. (Frequent) Ability to reach in all directions. (Continuous) Ability to lift and carry 50 lbs. unassisted. (Infrequent) Ability to lift/lower objects 50 lbs. from/to floor from/to 36 inches unassisted. (Infrequent) Ability to lift from 36" to overhead 25 lbs. (Infrequent) Ability to exert up to 50 lbs. of force. (Frequent) Examples include: To transfer a 100 lb. patient that can not assist in the transfer requires 50 lbs. of force. For every 100 additional pounds, assistance will be required from another healthcare worker. 20 lbs. of force is needed to push a 400 lb. patient in a wheelchair on carpet. 25 lbs. of force is required to push a stretcher with a patient with one hand. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand or at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to deal effectively with stressful situations. (Continuous) Ability to work rotating shifts. (Frequent) Ability to work overtime as required. (Frequent) Ability to work in a latex safe environment. (Continuous) Ability to maintain tactile sensory functions. (Continuous) (Selected Positions) *Ability to maintain good olfactory sensory function. (Continuous) *(Selected Positions) *Ability to be qualified physically for respirator use, initially and as required. (Continuous) (Selected Positions)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees