Leasing Coordinator

Job Description Summary

The Medical University of South Carolina (MUSC) and MUSC Health is the State’s only comprehensive academic health system employing over 14,000 people with a mission to preserve an optimize human life in South Carolina and beyond through education, research, and patient care. Each year, MUSC educates more than 3,000 students in six colleges and trains more than 850 residents and fellows in its health system. MUSC Health is dedicated to delivering the highest quality and safest patient care at 14 hospitals with approximately 2,500 beds and 750 point of care locations. MUSC Health providers deliver top quality care through more than one million patient encounters every year.
We have an exciting opportunity for a Leasing Coordinator to join the Real Estate Services Department. Real Estate Services manages over 14M square feet of owned and leased property throughout the State of SC. This opportunity offers a flexible work environment, including a hybrid in-office and remote schedule, and a unique opportunity to grow your career in commercial real estate within the healthcare industry.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC002355 SYS - Real Estate Department

Pay Rate Type

Salary

Pay Grade

Health-25

Scheduled Weekly Hours

40

Work Shift

Job Description

This position functions as Leasing Coordinator for the Medical University of South Carolina and MUSC Health and reports to the Leasing Manager.  The Leasing Coordinator will coordinate complex administrative, business management and/or support activities related to the organization’s leasing activity as directed by the Leasing Manager and Director of Lease Management.  The Leasing Coordinator provides essential support to the Leasing team and is responsible for the facilitation and coordination of activities throughout the entire lease lifecycle. 

Responsibilities include:

• Prepare and distribute lease specific correspondence to various leaders and departments throughout the organization
• Plan, implement and coordinate special projects or programs
• Prepare detailed program reports
• Maintain accurate lease information within the Lease Management Software system and File system.
• Conduct Leasing Software and File audits using lease portfolio reports and updating the system as needed to maintain accuracy.
• Prepare and process documents, invoices, security deposits, and other lease related items
• Coordinate, update, and track critical lease dates
• Coordinate and track lease documentation for all renewal agreements.
• Coordinate with internal departments to obtain required lease-related documentation. Set up Vendors based on Finance requirements and work with vendor team and landlords, internal teams to ensure they have been set up prior to lease execution
• Review lease contracts for compliance and accuracy of terms and conditions to confirm rent and responsibilities for lease related items from internal departments or directed to from Leasing Manager/ Director
• Ensure lease and other agreements , documents are fully executed in a timely manner from initiation through execution using legal software, tracking software including following up with legal on where items are in their processes and notifying Real Estate Manager /Director of delays
• Maintain landlord and tenant responsibility documentation.

• Track rent payments and rental income for assigned regions and leases
• Coordinate CAM reconciliation reviews with lease agreements.
• Track CAM-related refunds as needed and communicate with occupants for budget purposes.
• Track and communicate lease-related financial information to appropriate departments.
• Process internal lease and timeshare renewals as assigned by the Leasing Manager.
• Ensure internal lease and timeshare agreements are fully executed in a timely manner from initiation through execution.
• Coordinate with appraisers to obtain updated FMV opinions for compliance purposes
• Order and track Fair Market Value reviews in accordance with MUSC FMV policy.
• Ensure a current FMV is maintained on file as required.
• Maintain complete and accurate lease files, including required supporting documentation.
• Provide prompt and helpful customer service to occupants or end users of leased space
• Communicate occupancy verification and space assignment information to the Leasing Manager. Support occupancy verification as needed in all markets
• Facilitate space moves
• Interface with Landlords and Landlord representatives in a professional manner
• Monitors office space utilization and occupancy and helps facilitate interoffice space planning and moves
• Identify and pursue organizational and process improvement opportunities for the MUSC Real Estate Office.
• Coordinate between Leasing office other support departments and vendors
• Perform other duties as assigned.

Additional Job Description

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees