Manager - Assets

Job Description Summary

The Assets Manger position will report directly to the Assets Director. This manager will oversee Inventory, Prepaid accounts, third party receivables, external funding, grants, intercompany activity and Non-Patient AR.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC001119 SYS - Corp Fiscal Services

Pay Rate Type

Salary

Pay Grade

Health-33

Scheduled Weekly Hours

40

Work Shift

Job Description

Review monthly adjustments to inventory to the general ledger. Includes regular communication with Supply Chain and Pharmacy and understanding of various inventory locations. Determine reasons for fluctuations in inventory and coordinate interim inventory cycle counts. Must be involved in changes to inventory valuations, if applicable, as well as changes in inventory models. Be able to understand the types of inventory and the process of procuring and receiving product.

Review reconciliations and maintenance of non-patient accounts receivable. Includes activity related to appropriations, funds from the Graduate Medical Education (GME) department, private/federal/state grants and other external funding. Must be able to prepare separate schedules to show detailed analysis such as aging of receivable and associated cost centers and contractual agreements, if applicable. Maintain records for all external funding for the organization. Includes but not limited to federal or state appropriations, grants and other funding outside of patient service revenue. Includes working closely with Cash to determine cash balances and net position of individual funding sources.  Assists with other consultants or contractors on insurance proceeds or special requests for funding (i.e. stimulus funding). Includes assistance with the annual single audit and collaboration with external auditors.  Must be able to communicate and provide adequate support and documentation substantiating how funds were spent to maintain compliance with the stipulations associated with the funding. Work closely with third party payors and the Payor Relations department. Includes recording of cost settlements, Tricare, Medicare and Medicaid settlements and/or rebases and maintain up-to-date receivable or payable balances. 

Analysis on intercompany receivable and payable accounts with joint ventures and partnerships. Includes regular (at least monthly) communication with these entities, as well as a thorough understanding of the legal documents associated with these arrangements. Analysis on investments in joint ventures and partnerships.  Must maintain an organized record of legal files associated with joint ventures and partnerships to support related activity.  Includes but not limited to lease agreements, shared services, and other funding arrangements. Reconciling items should be quickly identified with a plan for action.  . Monthly reconciliation is required as well as regular contact with other departments and accountants to ensure balances are maintained and resolved. 

Summarize and organize workpapers on a consolidated basis as well as by market and/or facility, if necessary. Support and tick mark balances and the transaction detail level with appropriate documentation. Assist with the year-end audit. Submit workpapers within a timeline and work with the external auditors to provide additional support as needed.  This includes assistance with compiling footnotes and coordination with other general ledger team members in analysis of account balances. 

Review teams monthly recording and analysis of prepaid accounts. Includes prepaids relating to payroll transactions, leases, insurance, interest associated with debt issuances, maintenance agreements and other miscellaneous agreements. Includes querying general ledger to compile transactional activity, review of individual invoices to determine service dates and computation of the amortization.

Additional Job Description

Minimum Requirements: Education: A bachelor’s degree in accounting or business with an accounting emphasis. MBA or MHA a plus. Experience: Four (4) years of accounting and/or audit experience required. Credential: CPA and CHFP preferred..

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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