Trauma Registry Manager

Job Description Summary

The Trauma Registry Manager reports to the Acute, Critical Care, and Trauma Quality & Safety Manager. Under limited supervision, the Trauma Registry Manager is responsible for overseeing the activities of the Adult Level I trauma registry in accordance with the requirements of the American College of Surgeons (ACS) and South Carolina Department of Health and Environmental Control (DHEC). This position is also responsible for managing the data processes for the registry, including, but not limited to: report creation, data validation, and data submission.

This position can be filled remotely or onsite in Charleston, SC.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC002352 SYS - QAPI

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Responsibilities

Manage trauma registry data & ensure registry requirements for verification are met (Weight: 75%)

Success Criteria:

• Build reports for data requests related to research or QI
• Data Validation & TQP data analysis
• Manage interrater reliability (IRR) process
• Maintain an up to date registry SOP & Data Quality Plan
• Coordinate data submissions with IS
• Assign and monitor workload of registrars to ensure >80% of charts are closed within 60 days of discharge
• Maintain registry team compliance with requirements for verification (i.e. Grey Book standards)
• Collaborate with trauma program to ensure the registry is supporting program needs

Manage day-to-day operations of the trauma registry (Weight: 15%)

Success Criteria:

• Participate in the development and implementation of short- and long-term goals and objectives for the team
• Develop, implement and uphold departmental & organizational policies, procedures and standards
• Coordinate schedules and PTO/timecard approvals with QAPI Team Administrative Assistant
• Plan and facilitate staff meetings
• Collaborate with QSM to maintain appropriate staffing of the registry based on trauma census
• Prepare and conduct mid-year and annual performance reviews for registrars
• Act as a resource for the staff regarding daily operational activities

Coordinate with trauma registries across the health system to promote systemization (Weight: 10%)

Success Criteria:

• Collaborate with QSM to determine aspects of the trauma registry workflows that should be standardized across the health system (e.g. registry software)

Act as a liaison/resource from the level I trauma center to other trauma centers within the health system to share resources that promote standardization of work, including, but not limited to: SOP, IRR procedures

Additional Job Description

Minimum Education and Work Experience Requirements:

Bachelor’s degree with 6+ years of trauma registrar experience OR high school diploma with 8+ years of trauma registrar experience.

Certified Specialist in Trauma Registry (CSTR) required within 6 months of hire.

Certified Abbreviated Injury Scale Specialist (CAISS) required within 1 year of hire.

Minimum two years of management experience or registry team lead experience required.

Experience with EPIC electronic medical record and DI-V5 preferred. Certified Coding Associate (CCA) and/or Certified Professional Coder (CPC) preferred.

Physical Requirements:

NOTE: The following descriptions are applicable to this section: 1) Continuous – 6-8 hours per shift; 2) Frequent – 2-6 hours per shift;  3) Infrequent – 0-2 hours per shift

Ability to perform job functions while standing. (Frequent)

Ability to perform job functions while sitting. (Frequent)

Ability to perform job functions while walking. (Frequent)

Ability to climb stairs. (Infrequent)

Ability to work indoors. (Continuous)

Ability to work from elevated areas. (Frequent)

Ability to work in confined/cramped spaces. (Infrequent)

Ability to perform job functions from kneeling positions. (Infrequent)

Ability to bend at the waist. (Frequent)

Ability to squat and perform job functions. (Infrequent)

Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)

Ability to reach in all directions. (Frequent)

Possess good finger dexterity. (Continuous)

Ability to fully use both legs. (Continuous)

Ability to fully use both hands/arms. (Continuous)

Ability to lift and carry 15 lbs. unassisted. (Infrequent)

Ability to lift/lower objects 15 lbs. from/to floor from/to 36 inches unassisted. (Infrequent)

Ability to lift from 36 inches to overhead 15 lbs. (Infrequent)

Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)

Ability to see and recognize objects close at hand or at a distance. (Continuous)

Ability to match or discriminate between colors. (Continuous)  *(Selected Positions)

Ability to determine distance/relationship between objects; depth perception. (Continuous)

Ability to maintain hearing acuity, with correction. (Continuous)

Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Ability to work in a latex safe environment. (Continuous)

*Ability to maintain tactile sensory functions. (Frequent)    *(Selected Positions)

*Ability to maintain good olfactory sensory function. (Frequent)  *(Selected Positions

*Ability to be qualified physically for respirator use, initially and as required. (Continuous)

(Selected Positions)*

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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