UNIV - Accounting/Fiscal Manager III - Controller's Office

Job Description Summary

Directs the management of the University's Financial Reporting & Cash Management areas. Oversees accounting services and internal controls. Leads the planning and implementation of accounting policies and procedures, ensures compliance with GAAP and federal/state/local reporting requirements, and oversees audits and program compliance. Directs financial analysis and planning and manages the preparation and interpretation of annual and interim financial reports for internal and external stakeholders.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-09

Pay Range

84,883.00 - 120,967.00 - 157,052.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Directs the University’s Financial Reporting and Cash Management functions, leading a team of 10 FTEs. Develops and oversees standard financial accounting systems, including the recording, processing, and compiling of financial data not captured through normal accounting processes. Oversees through supervisory personnel the following functions: accounting services, capital projects and lease accounting, and cash management. Ensures proper internal control procedures are developed.  Oversees the planning, development, and implementation of accounting policies and procedures applicable to the financial needs of the agency and all agency programs. Oversees a large staff of professional accounting personnel engaged in complex accounting work covering state and federal statewide programs. Oversees and ensures program compliance and financial audits; directs financial analysis and planning. Directs agency conformance with generally accepted accounting principles and reporting requirements of federal, state, and local agencies; keeps abreast of changes in external and internal reporting requirements. Directs the preparation, analysis, and interpretation of annual and interim financial reports to assist both internal and external users in decision-making.

Additional Job Description

Responsibility

15% Advise the Controller/Assistant Controller and Chief Financial Officer on debt refinancing and calculate State Institution Bond debt payment requirements. Directs the Tax-Exempt Bond Compliance program for the University to ensure that the University policies and practices comply with state and federal laws, administer guidelines and procedures for post-bond issuance compliance, and oversee guidelines and procedures for bond-related record retention, design, preparation, and maintenance of periodic reports documenting how the University is in compliance with tax-exempt bond requirements.

Success Criteria: Advise the Controller/Assistant Controller on funding and accounting for permanent improvement projects; assist with the University's capital budget process; design and provide timely reports relating to debt service and compliance, available funding for projects, and project-related cash. All post-bond issuance requirements are completed timely and accurately.

5% Ensure the EPMS process is completed fairly and in accordance with State and University requirements.

5% Oversee an active environment of process improvement.
Success Criteria: Solicit manager and staff input on potential LEAN projects. Oversee and support projects in progress.

5% Establish realistic operational goals for the department and consistently meet them. Establish sound operating policies and procedures for the department.
Success Criteria: Continuously evaluate workload, goals, and staffing to establish work assignments and realistic goals. Develops and maintains a departmental operation manual for each activity. All phases of financial reporting and audit preparations are planned and documented. Operations are planned so that financial and state reports are produced timely.

15% Maintain a thorough understanding of regulations related to financial reporting, cash management, capital project administration, leases, and University policies and procedures, as well as federal and state rules and regulations. Advises management of changes to accounting pronouncements and their impact.
Success Criteria: Maintains a thorough understanding of accounting principles and practices (GASB, GAAP), state and federal regulations, IRS, and SC Tax regulations. Computer skills are refined and maintained to perform job efficiently.

20% Provides technical expertise to University departments, the Authority, and other related entities. Ensures the development and implementation of a comprehensive education/re-education program for all employees responsible for departmental financial activities within the Medical University.
Success Criteria: Provides reports as needed. Meets with accounting personnel as needed to design enhancements. Periodic presentations to University departmental business personnel as needed. Staff maintains knowledge of current laws and regulations to ensure compliance. Establish and maintain training programs for new employees and existing employees. Maintain and keep updated existing administrative and internal policies and procedures manuals.

35% Directs the annual external audit and prepares the Annual Comprehensive Financial Report on the fiscal activities of the University; performs duties requiring the analysis of broad issues having financial impact to the University and provides technical/management guidance on financial reporting for the University. Oversees the general accounting systems and cash management areas of the University. Directs the management of the University's Capital Project Administration and Leases Department to ensure the accounting of capital projects and property leases of the University in compliance with state and federal regulations.

Success Criteria: Periodic rotation of job duties/cross-training of staff. Qualified staff are hired and certifications maintained. Staff maintains knowledge of current laws and regulations to ensure compliance. Continuous evaluation and improvement of workflow processes. Documented internal and external reports to track timeliness and ensure deadlines are met. The Financial System is updated, and processes are implemented to ensure accurate recording of financial data, timely close-out, and accurate reports. Controller's Office data, including BOT dashboard, ratios, comparative reports, graphs are prepared timely manner for management review. Annual financial audit planning, reconciliations, and schedules are completed, and related posting reconciliations and transactions are completed. KPIs and operational indicators are established and are used to track performance for all areas of activity. Results of KPIs and operational indicator measurements are provided timely to the Controller (bi-weekly and quarterly).

Minimum Requirements:

A bachelor's degree with multiple accounting courses and seven years of experience directing accounting, auditing, banking, or finance functions. Some positions may require certification as a Certified Professional Accountant.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows, and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to a height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from a height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees