UNIV - Administrative Assistant - PEDS Primary Care

Job Description Summary

Administrative Support Person for the Nurse-Family Partnership (NFP) and Healthy Families America (HFA) Programs

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001029 COM PEDS Primary Care CC

Pay Rate Type

Hourly

Pay Grade

University-GEN06

Pay Range

37,200.00 - 48,300.00 - 59,500.000

Scheduled Weekly Hours

40

Work Shift

Job Description

30 % Direct the activities of purchase and procurement of office supplies, client support materials, and professional development registration for the HFA program.  Administrative support for quarterly HFA Community Advisory Board: manage invites, changes in board participants, agendas, and minutes. Enter and forward monthly travel vouchers for HFA staff to appropriate personnel for processing.

25% Evaluate and oversee nurse home visitor new enrollment and dismissal activity in the NFP national web based Penelope ("Flo") and MIECHV database completely and accurately in a timely manner. Plan, coordinate, and conduct chart audits and MIECHV database audits.  Provide statistical information to NFP Nurse Supervisor and NFP Administrator. Monitor follow-up of outstanding chart amendments. Receive requests/referrals for Nurse-Family Partnership for Charleston, Colleton, Dorchester, and Berkeley Counties and enter in Flo.  Distribute referrals to NFP nurse supervisor.  Update disposition of referrals in Flo and the Referral Distribution Spreadsheet.

20% Direct the activities of purchase and procurement of office supplies, client support materials, and professional development registration for NFP. 

20% Administrative support for NFP: manage invites, changes in board participants, agendas, and minutes for quarterly Community Advisory Board. Organize and file data in One Drive. Participate in weekly team meetings and assist with organizing community and family events. Assist NFP Nurse Supervisor and/or administrator with program communications and client correspondence.  Send program enrollment letters to providers of new clients and babies. Enter and forward monthly travel vouchers for NFP staff to appropriate personnel for processing.

5% Complete all required trainings and meetings. Other duties as assigned.

Additional Knowledge, Skills and Abilities:

Proficient in Office Suite: Word, Excel, PowerPoint. Typing at a corrected rate of 35wpm is the minimum allowance. Must be able to use Outlook, Microsoft Teams, Zoom.

Preferred: Proficient in OurDay procurement using pCard and punchouts as well as expense reports for monthly and conference travel. Experience working with Penelope/ “Flo” and Quickbase data systems.

Ideal candidates will excel at attention to detail, organization, problem-solving/taking initiative, time management, communication, and working autonomously. Adherence to confidentiality and ability to adapt to constant changes are essential.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees