UNIV-Administrative Coordinator, College of Nursing

Job Description Summary

Provides comprehensive administrative, facilities, and operational support to the College of Nursing through coordination of facility operations, research administration, space planning, and Dean’s Office events. Serves as a key liaison for building needs, supports the Associate Dean of Research through high-level administrative coordination, and facilitates College Space Committee operations to support effective space utilization. Coordinates financial and logistical aspects of executive-level events and provides cross-functional administrative support to maintain continuity of operations across the College.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001082 CON Office Of The Dean

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

39,300.00 - 53,100.00 - 66,800.000

Scheduled Weekly Hours

40

Work Shift

Job Description

MUSC Minimum Training and Experience Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties:

30% Facilities: Serves as the on-site facilities coordinator and primary point of contact for College of Nursing facility-related matters. Coordinates with the Facilities Engineer on building maintenance and repairs, including submitting and tracking Fixit tickets (e.g., temperature, housekeeping, pest control, electrical, plumbing, elevators) through resolution. Manages furniture and equipment distribution and surplus. Partners with hiring managers to ensure office spaces are prepared for new employees. Maintains key inventory and coordinates with the lock shop for key issuance and reassignment. Oversees mail distribution and annual asset inventory. Monitors and replenishes office supplies in shared workspaces.

30%-Office of Research: Serves as the contact person and administrative coordinator to the Associate Dean of Research. Performs administrative duties to include schedule and coordinate meetings; schedule appointments and maintain calendars; take minutes and prepare other documents for meetings as assigned; assists with preparation of Office of Research annual and other reports; answer and return phone calls; maintain filing; prepare communications, letters and other correspondence; make travel arrangements; data entry. Create, schedule and coordinate an orientation itinerary for incoming Research faculty and staff.

15% Space Committee Coordination: Coordinates the operations of the College Space Committee, including scheduling meetings, preparing agendas and supporting materials, maintaining space allocation records, facilitating communication among stakeholders, and tracking committee recommendations and action items to support effective space planning and utilization. Assists with coordinating large-scale office moves. Special Projects as assigned.

15% Dean’s Office Event Support:
Under the direction of the Lead Administrative Coordinator, manages financial and administrative operations related to Dean’s Office events, including purchasing, procurement, reimbursements, contracts, and event-related expenses. Coordinates all logistical aspects of executive-level events hosted by the Dean’s Office, including venue arrangements, catering, travel, communications, authorizations, and on-site support. Ensures all activities and expenditures comply with College of Nursing, MUSC policies, and State regulations and procedures.

5% Administrative Team:
Provides cross-coverage as part of the CON administrative coordinator team to maintain office operations during staff absences, including coverage during leave and telework.

5% Other Duties:
Performs other duties as assigned.

Additional Job Description

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees