UNIV - Administrative Coordinator I - Dean's Office, College of Health Professions

Job Description Summary

The position provides high-level administrative, project coordination, and operational support across multiple functional areas within the College of Health Professions. Key responsibilities include supporting clinical education initiatives, instructional technology efforts, and marketing projects, as well as providing assistance in finance, administration, and general office operations.

The role involves managing communications, coordinating meetings and deliverables, maintaining project documentation, and facilitating logistics for departmental initiatives. The position also serves as a key liaison between internal teams and external stakeholders, ensuring smooth operations, timely follow-ups, and alignment with college objectives. Strong organizational, communication, and multitasking skills are essential for success in this multifaceted role.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000214 CHP - DO Admin

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties

Clinical Education Support: 30%

Manage activities and communication between the Clinical Education Department staff with external vendors.

Provide support of managing platforms such as ACEMAPP (and others).

Coordinate invoices for payment to vendors for services they provide.

Coordinate communication and required activities between the Clinical Education Department with vendors, students, and clinical partners.

Collaborate with Clinical Education Staff to manage ongoing student initiatives.

Schedules meetings, gathers updates, and monitors deliverables for student-related initiatives.

Provides logistical support for trainings, rollouts, and online course support efforts performed within Clinical Education.

Organizes logistics for team meetings, workshops, and department-sponsored events.

Provides support and coordination for tracking of student perquisite activities and onboarding activities.

Coordinates assessment activities of students, vendors, and the Clinical Education Program’s function.

Manage and coordinate the calendars for the Associate Dean of Clinical Affairs and Clinical Education Department Manager.

Provide administrative support to Associate Dean of Clinical Affairs and Clinical Education Department Manager.

Educational Technology Support: 25%

Coordinates projects related to instructional technologies, digital learning platforms, and faculty-facing tools.

Schedules meetings, gathers updates, and monitors deliverables for technology-related workstreams.

Provides logistical support for technology trainings, rollouts, and online course support efforts.

Maintains documentation and progress tracking for digital education initiatives.

Organizes logistics for team meetings, workshops, and department-sponsored events.

Maintains shared project documentation, SOPs, and records related to department operations.

Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation. 

Assists in developing internal training materials, guides, and onboarding resources for departmental tools.

 

Marketing Project Coordination: 25%

Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.

Manages timelines, deliverables, and project documentation for marketing efforts.

Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.

Communicates project statuses with stakeholders.

Coordinates schedules for the production of video/photography projects. 

Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment. 

Organizes logistics for team meetings, workshops, and department-sponsored events.

Ensures agendas, materials, and follow-up communications are completed in a timely manner.

Maintains shared project documentation, SOPs, and records related to department operations.

Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation. 

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees