UNIV - Administrative Coordinator I - Department of Pediatrics: Cardiology

Job Description Summary

The Administrative Coordinator position provides direction, leadership, and day-to-day management for the Division of Pediatric Cardiology. Provides administrative support for the Division of Pediatric Cardiology, with a primary focus on patient/clinical related administrative activities. The position will work closely with the ambulatory clinic staff and referring providers to ensure timely and effective management of administrative needs. The coordinator serves as the liaison for the Division to both internal and external agencies along with the Division Administrator

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001011 COM PEDS Cardiology CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The Administrative Coordinator position provides direction, leadership, and day-to-day management for the Division of Pediatric Cardiology. Provides administrative support for the Division of Pediatric Cardiology, with a primary focus on patient/clinical related administrative activities. The position will work closely with the ambulatory clinic staff and referring providers to ensure timely and effective management of administrative needs. The coordinator serves as the liaison for the Division to both internal and external agencies along with the Division Administrator.

Job Duties:

• 35% - Assist with 6-month clinic and on call schedules. Assist with the coordination of cancellations and changes in schedules. Manage outpatient clinic templates and clinic schedule changes.
  Maintain call and service schedules in Simon Web. Maintain and coordination of schedules in Qgenda. Triages incoming correspondence: Reads and channels to appropriate individual or department.  Confirm and record leave requests on a bi-weekly basis (serving as Division Chief delegate to approve requests in OurDay®.  Make leave updates in Qgenda.
• 25% - Provide day-to-day office management and administrative support for the Division Chief, Service Directors and Division Administrator. Assist faculty, fellows, and advanced practice providers with scholarly obligations, meeting deadlines, travel arrangements and calendars. Schedule coordination for the Division Chief for all meetings and interviews.
• 25% - Submit travel reimbursements, process payments for abstracts, conference registrations, and membership fees.  Coordinate and prepare division-related purchases (state funds, patient care income, grants, and donations) from a variety of funding sources according to procurement guidelines set forth by MUSC University and MUSC Physicians. Facilitate vendor setup and payments ensuring policies, procedures and guidelines are in accordance with State and MUSC Procurement regulations. Reconcile and allocate monthly purchasing card (P-Card) transactions.
  Track and ensure professional licenses and certifications are current and provide renewal updates to our clinical records system in Verge®.
• 5% - Makes recommendations to department administrators and faculty relative to procedural improvements in office operations. Proactive in seeking solutions and improvements to the overall operations of the division. Additional duties and backup of administrative staff as assigned.
• 5% - Manage faculty biographies and scholarly contributions in preparation for annual reviews in Interfolio®.  Provide cross coverage for the fellowship program and scheduling while utilizing working knowledge of ACGME/GME requirements.
• 5% - Manage incoming mail and correspondence.  Maintain office supplies as requested.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees