Job Description Summary

Provide executive level support for the Chair and the Administrator of the Department of Pharmacology and Immunology. Function as liaison on behalf of the Chair to the faculty and staff. Coordinates and assists the Chair and Administrator in matters requiring discretion in confidential and diverse situations.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001032 COM PHARM Administration CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Responsibility: Assists the Department Administrator in overseeing the human resource operations of the department related to hiring, termination and classification and compensation. Plans and coordinates personnel functions for the department including but not limited to submitting Personnel Request forms, processing FTE and salary changes, promotions, terminations and reclassifications. Ensures accurate WorkDay updates are input for faculty, staff, and other paid employees in the Department. As Visa processing liaison, works in coordination with the College of Medicine HRCOE and Center for Global Health to process new and current employee and student Visa sponsorships. Responsible for faculty appointments, promotions, and tenure processes including working with the Department APT Committee, HRCOE and the faculty member to ensure all required documents are completed and returned to the Dean’s office for review. Responsible for annual faculty contracts to include entry into FACTS and verification of compensation from Administrator prior to routing for electronic signature. (Essential) Weight: 30%

 

Responsibility: Responsible for managing invited speakers, faculty candidates, faculty development and all social functions of the Department. This can include the preparation of seminar schedules, drafting and posting position advertisements, processing required paperwork such as setting up itinerary, scheduling interviews and travel arrangements, overseeing visits and serving as a liaison with Verge Solutions and the APT Committee. (Essential) Weight: 20 %

 

Responsibility: As timekeeper for the department maintains all timekeeping functions in WorkDay for the department, ensuring all time and leave information are entered in a timely manner and are following University policy and are signed off according to pay cycle cutoffs. Trains on any new protocols for timekeeping and educates all staff and faculty on any new processes when applicable. (Essential) Weight: 15 %

 

Responsibility: Responsible for time sensitive information that must be acted upon individually or by the Chair or Administrator, including drafting correspondence, letters, reports and other documents. Performs administrative duties for the department such as schedules appointments and manages departmental and Chair calendars, updates departmental website and faculty web pages, updates departmental news via department TV screen, receives deliveries and notifies recipients, answers telephone lines, answers questions, screens and refers appropriately. (Essential) Weight: 10 %

 

Responsibility: Provide travel support for faculty, staff, student, candidate and guest travel and related reimbursements.  Travel support may include but is not limited to meeting registration, airline booking and expense reports. (Essential) Weight: 10 %

 

Responsibility: Allocate PCard transactions in OurDay of individual cardholder account, including uploading receipts matched to transactions. Transactions must be approved and closed by the date they are processed, to close the billing cycle each month. Notify the University PCard Administrator of any transactions that are not in compliance with the guidelines. Identify transactions which require the submission of use tax, include tax, and are non-taxable. Notify PCard liaison and Administrator of discrepancies made by vendors that may be incorrect and follow all guidelines of the Statewide PCard Program. (Essential) Weight: 5 %

 

Responsibility: As PCard liaison verify that vendor receipts and PCard documentation from cardholder reconciles to bank statements for internal and external auditors. Request the University PCard Administrator cancel cards due to termination or transfer of cardholder and collect and destroy canceled cards and follow all guidelines of the Statewide PCard Program. (Essential) Weight: 5 %

 

Responsibility: Maintains, modifies and develops filing systems and assists Department Administrator with other duties as required. (Essential) Weight: 5 %

MUSC Minimum Training and Experience Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees