UNIV - Administrative Coordinator II - College of Dental Medicine

Job Description Summary

Under the direct supervision of the Chair, this individual will assist the Chairman in the administration and management of the Department of Biomedical & Community Health Sciences. Will independently plan, coordinate, and maintain the daily operations of the department Will Interpret departmental policies for departmental faculty, staff, and residents, as well as research and compile data for reports.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002237 CDM Biomedical

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

20%: Independently resolve routine problems, exercising sound judgment in relieving the Chairman of responsibility. Supervises the Administrative Coordinator I. Serve as a buffer between all faculty, staff, and students and the Department Chair. Independently plan, coordinate and maintain daily operations of the Department working closely with both the Chair, Department Business Manager, and Administrative Coordinator I. This includes but is not limited to: Supporting the department faculty in all ways needed, processing Teaching Assistants for residents and faculty, and informing faculty, staff, and residents of Departmental, College, and University Policy and Procedures. 

20%: Department liaison for helping acquire department Faculty Contracts, Annual Faculty Reports, and quarterly Effort Reporting, Volunteer recommendation letters and departmental on-boarding requirements, and preparing departmental Recommendation Letters. Work with the Department Chair and Business Manager to ensure all human resource functions are handled within the Department. Maintain Department personnel files for faculty, residents, and staff. Coordinate and monitor with the Office of Clinical Affairs all of the Department's required certifications of its dental assistants including BLS, ACLS, and Radiology trainings. 

20%:  Provides supervision to all aspects of purchasing and payments. Manages all aspects of business and clinical equipment maintenance contracts and service requests. Serves as the Department Liaison for the PCard and procurement. Serves as the Department liaison between Purchasing, Accounts Payable, Surplus and Fix-It Requests. Makes all deposits necessary. Forward company product donation information to Development. Also, completes purchasing requisitions, IITs, manages SunTrust credit card accounts, payments and statements. 

10%: Coordinates and manages departmental events, meetings, conferences, room reservations, conference room calendar scheduling. Take and public meeting minutes for departmental and division meetings. Maintains a Master Calendar for Departmental courses and clinical rotation schedules, as well as College-level events. 

10%: Provides support to the Research Committee, planning and preparation for Annual Scholars Day.

10%: Serves as the administrative liaison to Academic Affairs for the Department. Performs all duties necessary for the Department to support the Commission of Dental Accreditation process for undergraduate and graduate programs. Request funds from accounts as needed by residents to support the Commission of Dental Accreditation. Assists the Endodontics Program with the coordination of recruitment, interviewing, graduation and on boarding of new residents. 

5%: Provides supervision to all aspects of travel coordination and reimbursement. 

5%: Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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