UNIV - Administrative Coordinator II - Department of Advanced Specialty Sciences (DASS) - College of Dental Medicine

Job Description Summary

Serves as administrative support to the Associate Dean of Research, Chair of the Department of Advanced Specialty Sciences and the Division Chief of Applied Craniofacial Sciences. Coordinates departmental and assigned committee events, department events, meetings and conferences. Assists in research, procurement and college-wide training and initiatives.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001138 CDM Orthodontics

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

35%: Serves as administrative support to the Associate Dean of Research, Chair of the Department of Advanced Specialty Sciences. Coordinates departmental and assigned committee events, department events, meetings, conferences, etc. Prepares and edits correspondence, communications, presentations, and other college-supporting and logistical documents as requested. Assists with booking travel arrangements, leave requests, and processing departmental time off and travel forms. Manages the calendar of the Associate Dean and Division Chief as requested. Identifies, initiates and executes effective solutions and resolutions to the highest standards in conjunction with any departmental and college policies and procedures. Multitasks and prioritizes items in a fast-paced environment. Maintains strong, productive relationships with, and supports other members of, the executive management team (e.g. Assistant Deans, Division Chiefs, Program Directors, etc.). Fosters productive working relationships with faculty and staff.
 

30%: Works closely with Associate Dean of Research and Division Chief of Applied Craniofacial Sciences to assist in procurement for the department and research initiatives, including purchasing such as: supplies, memberships, reimbursements, equipment, service/maintenance, travel arrangements for CDM personnel, events, and account renewals. Completes and manages procurement, the department P-card, travel reimbursements and payment tracking as requested.

20%: Coordinates, organizes, and manages programs, events, and itineraries under the direction of the Associate Dean of Research. Including but not limited to: JBE CDM Scholar’s Day, Research Initiatives, Continuing Education Seminars, Invited Speakers, and College-led Professional Development.

10%: Works with the department Business Manager for all finance needs.

5%: Other relevant duties assigned.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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