UNIV - Assistant Controller - Controller's Office

Job Description Summary

The Assistant Controller directs the management of the University’s Accounting Operations and Financial Reporting & Cash Management functions, overseeing 46 FTEs across key units including the Bursar’s Office, Disbursement Services, and Asset Accounting. This role provides strategic leadership, ensures regulatory compliance, maintains strong internal controls, and supports accurate financial reporting. The Assistant Controller also assists the University Controller with office operations, policy development, and safeguarding the integrity of financial data and systems.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Unclassified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-00

Pay Range

0.00 - 0.00 - 0.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Directs the management of the University's Accounting Operations and Financial Reporting & Cash Management areas (46 FTEs), which include: Bursar’s Office (9 FTEs); Disbursement Services—comprising Payroll (10 FTEs), Accounts Payable (5 FTEs), and Tax/AR(3 FTEs); Asset Accounting and Surplus (8 FTEs); Process Improvement (1 FTE); and Financial Reporting & Cash Management (10 FTEs).

Provides leadership and technical expertise for these areas of responsibility, overseeing the implementation and maintenance of effective information systems and business processes. This includes system rollouts and training for users across the University. Ensures compliance with state and federal regulations, maintains effective internal controls, and delivers timely information and guidance to the University Controller and senior administration.

Prepares year-end schedules and entries in accordance with GAAP, federal, and state requirements. Offers training and guidance to University personnel on relevant policies and procedures. Ensures accurate and timely responses to internal and external audit requests.

Assists the Controller in managing the overall operations of the Controller’s Office, supporting University compliance with accounting principles and laws/regulations, ensuring the appropriate stewardship and accounting of University resources, analyzing and developing accounting policies and procedures, maintaining internal controls, ensuring the integrity of financial data, and overseeing the financial information needed for decision-making. Also monitors and helps manage the fulfillment of the University’s financial obligations.

Minimum Requirements:
A Bachelor's Degree with a CPA certificate and/or a Master's Degree from an accredited College/University in a field relevant to the role, such as business, finance, or accounting, is preferred. Ten years of general administrative experience with at least five years' accounting and managerial experience. This position reports directly to the Controller. Supervision is minimal. Employee has broad discretionary authority when interacting with other areas of the University. Considerable knowledge of state government/higher education fiscal and accounting processes.This is an executive level position which will be relied upon heavily by the Controller and Chief Financial Officer.

Knowledge, Skills, and Abilities:
Knowledge of state and federal laws and IRS regulations pertaining to higher education; knowledge of principles, practices and theories of accounting and financial management; ability to interpret and analyze financial data and reports; ability to manage a professional accounting staff; ability to interpret complicated federal and state statutes, rules and regulations pertaining to applicable programs. Proficiency in the use of financial and database application software, including Microsoft Excel, Microsoft Access, and large institution general ledger. A bachelor's degree and five years of relevant program management experience. Bachelor's degree should include multiple accounting courses and 5 years of directing professional accounting, auditing, or finances required. Considerable knowledge of state government/higher education fiscal and accounting processes.A strong team member and collaborator who is committed to shared governance and appropriate transparency. Highly proficient working in a complex ERP environment.  

Supervisory guidelines:
The position reports directly to the Controller and will function at a management level with minimal supervision. The Assistant Controller is accountable to senior leadership for the effective oversight and performance of all functional areas under their direction.  

UNIV Standards of Professional Behavior

 All employees are expected to display professional and proper conduct when acting on behalf of the Medical University of South Carolina. This section accounts for 15% of the overall performance rating.

Employees of the Medical University of South Carolina have a general duty to conduct themselves in a manner that will support the mission of the institution through adherence to its policies, procedures, and Code of Conduct. In addition to the Code of Conduct, some areas may have area-specific established standards.

With regard to professional conduct, those acting on behalf of MUSC should practice:
•    Integrity by maintaining an ongoing dedication to honesty and responsibility;
•    Trustworthiness by acting in a reliable and dependable manner;
•    Evenhandedness by treating others with impartiality;
•    Respect by treating others with civility and decency;
•    Stewardship by exercising custodial responsibility for MUSC's academic, intellectual, financial, and material assets and resources;
•    Compliance by following Federal and State laws and regulations and MUSC policies and procedures related to their duties and responsibilities;
•    Confidentiality by protecting the integrity and security of MUSC information, such as patient records, employee files, student records, and contract negotiation documents;
•    Reporting any activity reasonably believed to violate Federal or State laws or regulations or MUSC policies or procedures.

Physical Requirements:
Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows, and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to a height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from a height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Additional Job Description

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees