UNIV - Pre-Award Grants Administrator - Hollings Cancer Center

Job Description Summary

The Hollings Cancer Center (HCC) Grants Administrator I serves as a key point of contact for HCC members and departmental administrators, providing expert support for external grant submissions. This role guides investigators through the pre-award process, including budget development, interpretation of sponsor guidelines, and ensuring compliance with institutional and sponsor requirements. The Grants Administrator also manages limited submission opportunities, supports proposal development initiatives, and maintains data related to external submissions and the Cancer Center Support Grant (CCSG). This position offers the option to work remotely up to 2 days per week, subject to a standard 3 to 6-month probationary period. Remote work eligibility is at the discretion of management and may be adjusted based on training progress and performance.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001331 HCC Administration CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

35% Pre-Award Grants Administration for HCC Members.

• Provides expert guidance and support to HCC members in the development of multidisciplinary center grant proposals and training/career development awards to enhance competitiveness.
• Collaborates with the HCC Director of Research Development to refine applicants’ research focus, ensuring alignment with Cancer Center strategic goals and the mission of sponsoring organizations.
• Assists with the preparation and submission of cancer-specific foundation proposals, federal proposals, and the National Cancer Institute Cancer Center Support Grant (CCSG) and related Administrative Supplements.
• Develops customized checklists and submission timelines based on sponsor requirements to ensure timely and complete applications.
• Supports HCC members with key components such as biosketches, letters of support, other support documentation, and other required administrative materials.
• Prepares and submits Internal Processing Forms (IPFs) and grant applications through platforms such as Cayuse SP, Cayuse 424, ASSIST, Proposal Central, and others.
• Coordinates with the Office of Research and Sponsored Programs (ORSP) and principal investigators (PIs) to resolve any pre-submission issues and ensure compliance with institutional and sponsor guidelines.

35% Administrative Support of Limited Submission Funding Opportunities

• Collaborates with the HCC Limited Submission Review Committee to facilitate the selection process for limited submission proposals.
• Drafts and distributes announcements for limited submission opportunities to eligible HCC members and other MUSC faculty.
• Prepares and launches Letters of Intent (LOI) competitions using HCC’s application management portal.
• Tracks and organizes all LOI submissions post-deadline to prepare materials for committee review.
• Coordinates reviewer assignments and schedules evaluations in collaboration with the committee.
• Manages the collection and organization of reviews, scores, and rankings for presentation to the committee.
• Communicates review outcomes to applicants in a timely and professional manner.
• Maintains and updates the LOI tracking system with sponsor details, opportunity information, deadlines, applicant numbers, and selected candidates.
• Provides support to selected applicants in preparing and submitting full proposals.

15% Management of Progress Report Submissions

• Oversees and coordinates with PIs, sponsors, Grants and Contracts Accounting, and the Office of Research and Sponsored Programs to ensure timely and accurate submission of progress reports in accordance with individual award agreements and timelines.
• Collaborates with PIs to ensure understanding and compliance with reporting requirements, including the achievement of scientific milestones and aims outlined in original applications.
• Communicates with the HCC Post-Award and Finance Team to confirm financial balances and assess potential carryforward for each award.
• Initiates and manages requests for carryforward to subsequent award periods or request no-cost extensions, as needed, to support completion of research objectives.

15% Cancer Center Program Administration and Other Program Support

• Researches and composes bi-monthly emails to HCC members summarizing relevant external grant opportunities.
• Serves as the central administrative contact for the collection, editing, and management of Other Support documents for the HCC Biostatistics Shared Resource members.
• Assists program leaders, shared resource directors, and associate directors in developing CCSG-related meeting presentations by coordinating with the grants administration team to gather data (e.g., grant funding, publications, scientific highlights), distributing materials for review, incorporating feedback, and participating in presentation review sessions.
• Notifies the post-award grants administration team when a proposal submitted by HCC is awarded and provides all necessary documentation and information for award setup.
• Maintains the HCC external grants submission tracker to monitor the status of all submitted proposals.
• Collaborates with post-award staff as needed to support progress reports, award modifications, and closeout processes.
• Assist with Cancer Center projects and performs additional duties that support in the mission and goals of the Cancer Center.

PREFERRED KNOWLEDGE, SKILLS AND ABILITIES: 
• Bachelor’s degree in Business Administration, Science, or a related field.
• 2–3 years of experience in grant management.
• Strong understanding of NIH reporting, biosketches, publication requirements, and grant mechanisms; 
familiarity with NIH RePORTER.
• Proficiency in data entry, reporting, and database management.
• Experience with survey tools, RFA creation, and Excel.
• Strong critical thinking, organizational, communication, and time management skills

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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