UNIV - Procurement Specialist II - Pathology & Laboratory Medicine

Job Description Summary

This position reports directly to the Department of Pathology and Laboratory Sciences Accountant/Fiscal Analyst III in the College of Medicine. Must be able to make decisions independently while analyzing complex information, using sound judgment, and working with minimal supervision.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001001 COM PATH Anatomic Pathology CC

Pay Rate Type

Hourly

Pay Grade

University-GEN08

Pay Range

45,300.00 - 61,100.00 - 77,000.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Hourly/Non-Exempt

Job Band and Classification: GEN08/AC20

Minimum/Mid-Point/Maximum:  $45,300 - $61,100 - $77,000

Work Schedule: Monday – Friday, 8:30AM – 5:00PM

 

Job Duties:

• 30% – Departmental P-Card Purchasing: Administers departmental purchasing card (P-card) transactions in accordance with state and university policies, ensuring all academic, educational, and research-related purchases are processed accurately and within a 24-hour turnaround. Communicates directly with vendors to obtain pricing, confirm product availability, verify stock numbers, and review terms and conditions. Maintains detailed financial records by account for internal reconciliation and audit readiness. Accurately allocates expenses within the OurDay system, adhering to institutional deadlines and compliance requirements. Generates and reviews P-card allocation reports, proactively identifying discrepancies or irregularities and escalating concerns to the Fiscal Analyst III and/or Finance Manager for resolution.

• 20% – Procurement Processing in OurDay (WorkDay): Initiates and manages procurement requests within the OurDay system, submitting requisitions for equipment, supplies, and services with all required supporting documentation (e.g., quotes, approvals, and justifications) within established 24-hour service standards. Engages vendors to obtain competitive pricing, product specifications, and contractual terms. Ensures full compliance with university and state procurement policies and procedures. Tracks purchases by account to support internal financial reconciliation and reporting. Coordinates delivery logistics, confirms receipt of goods and services, and communicates with appropriate personnel to facilitate timely pickup and distribution.

• 15% – Capital Equipment Procurement & Asset Coordination: Serves as the primary departmental purchaser for capital equipment, including specialized items such as microscopes, furniture, IT hardware, and computer systems. Collaborates closely with the Asset Management team to ensure all acquisitions are properly documented, tagged, and recorded in accordance with university policies. Oversees the end-to-end procurement lifecycle for high-value items, including sourcing, ordering, and post-purchase compliance. Prepares and submits Professional Services Agreements (PSAs) and other required documentation to support complex purchases. Works closely with the Pathology Department Finance Manager as contracts route for legal approval in Symplr.

• 10% – Contract Negotiation & Event Procurement Support: Leads the negotiation and execution of contracts supporting the department’s clinical and educational missions, ensuring favorable terms and compliance with institutional and regulatory requirements. Coordinates and manages procurement-related aspects of departmental events, including vendor selection, contract execution, and logistical support. Ensures all agreements align with budgetary constraints and organizational goals while mitigating risk.

• 10% – Senior Procurement Support & Training: Functions as the department’s senior procurement specialist and subject matter expert, serving as a key resource and primary point of contact for procurement-related inquiries. Provides training, mentorship, and ongoing guidance to staff on purchasing systems, policies, and best practices. Supports process improvement initiatives by identifying inefficiencies and recommending solutions to enhance compliance, accuracy, and operational effectiveness.

• 5% – Listserv & Group Management: Manages and maintains all departmental listservs, including Majordomo lists and Active Directory groups within MyGroups. Ensures accurate and up-to-date distribution lists to support effective internal communication across faculty, staff, trainees, residents, and fellows.

• 5% – P-Card Program Support: Serves as the P-card liaison for the department’s primary P-card liaison, collaborating with the designated P-card administrator to ensure compliance and proper usage. Acts as a backup to the departmental P-card liaison, providing continuity of operations, assisting with issue resolution, and supporting cardholders with policy interpretation and transaction management.

• 5% – Other duties as assigned: Performs additional duties as assigned to support the overall operations and strategic objectives of the Department of Pathology and Laboratory Medicine.

Additional Job Description

Minimum Requirements: A high school diploma and three years of procurement or contracts experience. A bachelor's degree and one year of procurement or contracts experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to climb ladders. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Continuous) Ability to work from elevated areas. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Frequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Frequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Ability to be qualified physically (by medical personnel) for respirator use, initially and annually. Ability to use hand/power tools. (Frequent) Additional New Requirements: Ability to obtain and maintain a valid drivers license. Computer literacy. Ability to work overtime as required.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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