UNIV - Program Coordinator I - AHEC

Job Description Summary

Purpose: South Carolina AHEC administers the state’s financial incentive programs for health professionals who practice in rural and underserved communities to improve the distribution of healthcare professionals statewide. The Program Coordinator reports to the Program Director of the SC AHEC Recruitment and Retention Programs, working collaboratively to document, coordinate, optimize and execute processes that support the administration of these programs. This role supports current and prospective participants in South Carolina’s Recruitment and Retention Programs and works with South Carolina’s Family Medicine Residency Programs.
The South Carolina Area Health Education Consortium (AHEC) is a state agency that connects students and professionals with the tools, training and resources necessary to develop an effective healthcare workforce, with a focus on primary care in rural and underserved communities. While the SC AHEC Program Office is administratively housed at MUSC, it is a separate state agency with its own state line-item budget and some independent state reporting requirements. The SC AHEC System consists of the Program Office and four regional AHEC centers located across the state. More information about the South Carolina AHEC System is available at www.scahec.net.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002202 SC Area Health Education Consortium

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

South Carolina AHEC Rural Incentive and Loan Repayment Programs - Essential – 35%

• Serves as the point of contact for general inquiries about the South Carolina AHEC Rural Incentive and Loan Repayment Programs

• Communicates and supports potential applicants and program participants throughout the application process and contract period including answering questions about program eligibility and troubleshooting application submissions through the online application portal.

• Supports the programs’ application review committees convened to pre-score and prioritize applications

• Organizes and supports the programs’ board meetings including drafting agendas, taking and disseminating meeting minutes, and managing meeting schedule/calendar invitations.

• Assists the Director of Recruitment and Retention Programs with drafting and disseminating contracts to participants selected for funding.

• Assists with the annual verification processes to confirm recipients are following contractual obligations

• Presents information on programs to students, residents, and other audiences as requested

AHEC Graduate Medical Education Programs – Essential – 30%

• In collaboration with the AHEC Communications Team, collaborates and communicates with South Carolina’s Family Medicine residency training programs to support AHEC programs for residents and medical students including: assisting with the South Carolina state booth block at the annual Academy of Family Physicians FUTURE conference, coordinating events for medical students to learn about and network with SC family medicine residency programs, and coordinating the Family Medicine Chief Residents’ Leadership Training Conference annually. Organizes and supports the Family Medicine Program Directors Council including drafting agendas, taking and disseminating meeting minutes, and managing calendar invitations to representatives from SC’s family medicine residency programs.

Data Management – Essential – 15%

• Assists with data collection and management for applicants, program participants, and program completers. Tracks program inquiries

• Conducts surveys and program evaluations as needed  

Marketing/Communications – Essential – 15%

• Works collaboratively with the South Carolina AHEC Communications Team to ensure that program materials are maintained and up-to-date, communications adhere to AHEC’s brand guidelines and help plan marketing and promotion for SC AHEC’s Recruitment and Retention Programs. Collaborates with AHEC Communications Team to create materials and tactics as needed to address evolving program needs.

Other Recruitment and Retention Programs Activities as Needed – Essential – 5%

• Works collaboratively with the Recruitment and Retentions Program Director and Administrative Coordinator to assist with other program tasks as needed, including (but not limited to) processing AHEC faculty appointments or assisting with the statewide GME survey.   

• Manages listservs

Minimum Qualifications

A bachelor's degree and one year relevant program experience.

Preferred Qualifications

A bachelor’s degree and two years relevant experience in a healthcare and/or workforce field

Candidates considered for interview will be required to submit at least one writing sample.

Agency Additional Requirements

• Self-motivated and directed, detail-oriented professional who possess strong organizational skills with the ability to work effectively in an independent and interdependent setting

• Strong project management skills and a proven track record of process improvement

• Excellent writing, communication and presentation skills

• Excellent customer service and stakeholder relations skills

• Ability to work with diverse groups of stakeholders

• Experience in the healthcare industry preferred

• Candidate must be able to work flexible schedules as needed with occasional weekend and evening requirements. Periodic day and overnight trips to in-state and national meetings and events may be required.

Note: In accordance with state HR telecommuting policies, this position is required to report to the office 5 days a week but may become eligible for hybrid telework status after 12 months of employment. Candidates must reside within commuting distance of our Charleston, SC office.

 

Additional Job Description

Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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