UNIV - Program Coordinator II - Center for Global Health

Job Description Summary

Serves as a visa specialist and facilitates processing of visa sponsorship cases on behalf of the MUSC Enterprise, including the university, its six colleges, MUSC Health and the Regional Health Network. Coordinate process and procedures for all employment-based and permanent resident requests. Provide guidance and assistance to foreign national beneficiaries and MUSC departments on the rules, regulations and requirements. Serve as a Designated School Official (DSO) for F-1 students, and as an Alternate Responsible Officer (ARO) for J-1 Exchange Visitors. Manage and maintain records and reporting requirements in the Student Exchange Visitor Information System database as required by U.S. Department of Homeland Security and U.S. Department of State. Advises departments, HR personnel, and foreign national employees on employment and immigration procedures that facilitate employment across the MUSC enterprise. Develop and implement procedures to ensure institutional compliance with federal immigration regulations. Manage and maintain day-to-day operations of MUSC’s immigration case processing software system. Provide training to MUSC stakeholders to enhance compliance with immigration regulations and increase efficiency of MUSC immigration services. Other departmental duties as necessary. Reports directly to the Program Manager.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001170 EVPAA Center For Global Health

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Serves as a visa specialist and facilitates processing of visa sponsorship cases on behalf of the MUSC Enterprise, including the university, its six colleges, MUSC Health and the Regional Health Network.  Coordinate process and procedures for all employment-based and permanent resident requests. Provide guidance and assistance to foreign national beneficiaries and MUSC departments on the rules, regulations and requirements. Serve as a Designated School Official (DSO) for F-1 students, and as an Alternate Responsible Officer (ARO) for J-1 Exchange Visitors. Manage and maintain records and reporting requirements in the Student Exchange Visitor Information System database as required by U.S. Department of Homeland Security and U.S. Department of State. Advises departments, HR personnel, and foreign national employees on employment and immigration procedures that facilitate employment across the MUSC enterprise. Develop and implement procedures to ensure institutional compliance with federal immigration regulations. Manage and maintain day-to-day operations of MUSC’s immigration case processing software system. Provide training to MUSC stakeholders to enhance compliance with immigration regulations and increase efficiency of MUSC immigration services. Other departmental duties as necessary. Reports directly to the Program Manager.

Job responsibility 1.1: (30%) Assists with coordinating the processing of H-1B, O-1, and TN employment-based visa and permanent residency cases.  Liaise with external immigration legal counsel to facilitate processing of visa sponsorship requests.  Collect and review documents and information from foreign national beneficiaries and sponsoring MUSC departments.  Provide case-specific guidance and support to foreign national beneficiaries and sponsoring MUSC departments.  Assist and advise the MUSC Regional Health Network on immigration processes. 

Job responsibility 1.2 (30%) Coordinate processing of various F-1 student and J-1 exchange visitor requests.  Collect specific guidance and support to students, scholars, and sponsoring departments.  Provide case specific guidance and support to students, scholars and sponsoring MUSC departments.  Serve as a Designated School Official (DSO) for F-1 students authorized by the US Department of Homeland Security and as an Alternate Responsible Officer (ARO) for J-1 exchange visitors authorized by the US Department of State.  Manage and maintain records and reporting requirements in the Student Exchange Visitor Information System (SEVIS) database as required by federal regulations.  Create SEVIS-based immigration documents (Form I-20, Form DS-2019) for F-1 students and J-1 exchange visitors, as needed.

Job responsibility 1.3 (20%): Manage and maintain operations of MUSC’s immigration case processing software system (TerraDotta) including enhancements, creating and updating processes, approvals, setting and access permissions, and general troubleshooting.  Assist with service issues, data feed integrations, upgrades, and overall adjustments.  Improve the tool for both end-user ease of use and reporting needs and provide training to MUSC stakeholders.  Monitor updates to governmental forms or governmental databases that interface with MUSC software systems and implement necessary changes to ensure continuous operations.

Job responsibility 1.4 (10%): Assist with providing training, education and outreach to MUSC stakeholders, including the MUSC Regional Health Network, to enhance compliance with immigration regulations and increase efficiency of MUSC immigration services.  Develop and deploy training materials, guidance documents and content updates.  Prepares correspondence and communicates with federal agencies as necessary to ensure timely response and compliance with all requests, requirements, and regulations.

Job responsibility 1.5 (10%): Manage digital and physical file storage, organization and records retention, including public access file creation, maintenance, and records retention.  Develop other process and workflows as needed for maximum efficiency and institutional compliance.  Monitor and stay current on applicable laws, policies, regulations, and procedures regarding immigration and visa sponsorship.  Serve as a point of contact for inquiries to the immigration email address.  Update MUSC Global Health website and MUSC Horseshoe as needed. 

Preferred Experience:

• -Experience working in SEVIS as Designated School Official and/or Alternate Responsible Officer
• -US citizenship or legal permanent resident status is required to serve as a DSO or ARO, per federal regulation 8 CFR 214.3(l)(l)(i)
• -Knowledge of H-lB, TN, F-1 and J-1 immigration rules, regulations and procedures, along with familiarity with SEVIS policies and procedures.
• -Direct experience working with immigration regulations, employment and academic policies and procedures for international students, scholars, J-1 Exchange Visitors, TN, and H-IB employees.
• -Ability to research, comprehend, analyze, and apply new and complex immigration regulations.
• -Experience analyzing complex immigration cases, researching federal regulation and best practices and adapting internal processes to maintain excellence
• -Demonstrated experience managing Terra Dotta or other similar database

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees