UNIV - Student Services Program Coordinator II - COM: Dean's Office

Job Description Summary

The College of Medicine Dean's office is recruiting for a Student Services Program Coordinator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004733 COM DO UME Curriculum CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Coordinate all aspects of the required Ethics in Clinical Care and Geriatric Medicine courses for years 3 and 4. (30%)

• Plan and coordinate course orientations during Transition to Clinical Medicine in

collaoration with course directors and Associate Dean for Clinical Education.

• Oversee all communication with students related to the course.

• Provide administrative support to the course director in matters related to the course.

• Coordinate needed rooms and materials for education sessions as directed by the course directors.

• Plan, organize, and provide administrative support for preceptor development sessions.

• Develop, update, and maintain a page for the course on the learning management system.

• Monitor and track absence requests, attendance, and missing assignments in collaboration with the course directors. 

• Work with Associate Dean for Clinical Education and the Office of Assessment, Evaluation, and Quality Improvement (OAEQI) to update and disseminate course evaluations.

• Assist with recruitment of preceptors.

• Submit final course grades.

Coordinate all aspects of the required Critical Care rotation.  (15%)

• Plan and coordinate orientation at the beginning of each block.

• Oversee all communication with students related to the course and serve as liaison to the unit coordinator as needed.

• Communicate regularly with unit coordinators to ensure implementation of course objectives and compliance with accreditation standards and to address issues raised by coordinators.

• Assist with assigning and tracking of procedure and diagnosis logs.

• Provide administrative support to the course director in matters related to the course.

• Coordinate needed rooms and materials for education sessions as directed by the course director such as coordination of mandatory events (ex. central line training).

• Plan, organize, and provide administrative support for regular unit director meetings.

• Develop, update, and maintain a page for the course on the learning management system.

Coordinate all aspects of the required Topics in Clinical Medicine course. (10%)

• Work closely with the Associate Dean for Clinical Education as well as course directors and other curriculum staff to implement the curriculum.

• Work with Associate Dean for Clinical Education and OAEQI to update and disseminate course evaluations.

• Oversee all communication with students related to the course.

• Provide administrative support to the course director in matters related to the course.

• Coordinate needed rooms and materials for education sessions as directed by the course directors.

• Develop, update, and maintain a page for the course on the learning management system.

• Monitor and track absence requests, attendance, and missing assignments in collaboration with the course directors.

• Submit final course grades.

Provide administrative support for key aspects of the COM clinical curriculum in years 3 and 4. (25%)

• Provide support as needed in preparation for and during major curricular meetings and events (ex. Transition to Clinical Medicine, Intern 101).

• Attend required meetings such as Year 3 and Year 4 Planning meetings and CONNECT sessions.

• Provide administrative support to the Clinical Education Committee (CEC) and subcommittees (ex. Selectives and Electives Committee and CCX3 committee) to include room scheduling, ordering food for the meetings, communication with the chair and committee members, creating the agenda, recording minutes in a timely manner, conducting follow-up of generated action items, tracking of grade grievance submissions, and overseeing the committee calendar to ensure all relevant LCME standards are addressed during the year.

• Assist other staff and faculty with maintaining the curriculum map for year 3 and 4 courses.

• Assist with the annual update of webpages that include objectives and other curriculum elements for required courses.

• Assist and collaborate with rotation coordinators on Provost Office requests for clinical rotation data from the College of Medicine.

• Provide administrative support to the Associate Dean for Clinical Education.

Oversee the coordination of key clinical curriculum programs. (15%)

• Oversee 4th-year orientation coordination in collaboration with the Associate Dean for Clinical Education and other College of Medicine staff to include room scheduling, communication with speakers and students, material preparation, and other key aspects of orientation.

• Plan and coordinate medical student involvement in the Simulated lnterprofessional Rounding Experience (SIRE) in year 4 of the COM curriculum.

• Plan and coordinate off-cycle orientation for students in the Accelerated Medical Pathway (AMP) or Military Schedule. This involves working with the Office of Student Affairs and Military director to track progress of students and communicate with the students regarding schedule modifications.

• Oversee and track the distribution of NBME self-assessment vouchers to students.

Oversee medical student space/call room needs. (5%)

• Work collaboratively with the GME office and Environmental Services to ensure maintenance of medical student call rooms and COM workspaces on campus, including but not limited to the Main Hospital, Ashley River Tower, VA Hospital, and Shawn Jenkins Children’s Hospital.

• Conduct bi-weekly audits of medical student call rooms.

• Maintain an accurate inventory of medical student call room needs through close communication with course directors and coordinators.

• Maintain and regularly update a complete listing of student spaces accessible to students on the learning management system.

• Work with OAEQI to obtain necessary student survey data related to call rooms and other space concerns.

Additional Job Description

Minimum Requirements: A bachelor's degree and one year experience in student services programs. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Frequent) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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