UNIV- Student Services Program Coordinator II- COM Dean's Office: PRIME

Job Description Summary

Coordinates program and administrative functions of the College of Medicine Pathway Resources & Inclusive Mentoring and Engagement (PRIME) Division, particularly related to faculty and resident engagement. Facilitates and coordinates the efforts of the Senior Associate Dean for Inclusive Excellence, Associate Dean for Inclusive Excellence, and Assistant Dean for Resident Inclusion in fulfilling the mission of inclusive excellence. Manages daily program and administrative operations of faculty and resident engagement. Coordinates special projects at the request of the Senior Associate Dean for Inclusive Excellence, Senior Associate Dean for Pathways, Associate Dean for Inclusive Excellence, and Assistant Dean for Resident Inclusion. Manages daily administrative operations of the PRIME Division.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC004726 COM DO ADMIN PRIME CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

• 35% - Administrative Support for Faculty and Resident Programs: Coordinates the program and administrative functions of the College of Medicine Pathway Resources & Inclusive Mentoring and Engagement (PRIME) Division, particularly related to faculty and resident engagement. Provides administrative support for faculty engagement programs, including Healthy PRIDE and the learning and support network of inclusive excellence faculty leaders in across the departments in the COM. Provides administrative support for resident engagement programs, including McClennan-Banks Resident and Fellow Networking Group, Resident Ambassadors, Virtual Hangouts, and the Achieving Health Equity by Advancing Diversity (AHEAD) Visiting Student Program. Facilitates and coordinates the efforts of the Senior Associate Dean for Inclusive Excellence, Associate Dean for Inclusive Excellence, and Assistant Dean for Resident Inclusion in fulfilling the mission of inclusive excellence. Assists in the development and implementation of new faculty and resident engagement programs. Manages daily program and administrative operations of faculty and resident engagement, including scheduling group meetings, event planning, and food catering. Assists in the development and implementation of a research symposium for faculty, residents, and students engaged in health equity research in the COM.

• 30% - Provide support for special projects at the request of the Senior Associate Dean for Inclusive Excellence, Senior Associate Dean for Pathways, Associate Dean for Inclusive Excellence, and Assistant Dean for Resident Inclusion. Assists the Manager of Pathway Programs and Recruitment Strategies with implementation of pathway programs and event planning. Assists the Director of Inclusive Excellence with implementing and event planning for student programs. Tasks may include developing program materials, reserving meeting space, and food catering.

• 10% - Communications support: Support the communication programs of the PRIME Team, managed and implemented by the COM Communications team.  The communication programs include both internal facing (e.g., across MUSC Enterprise) and external facing (e.g., websites, social media) platforms that effectively inform and promote PRIME programs and events.  Helps to develop regular communication content for the Paved Path web-based mentoring program to provide participants with guidance on preparing for medical school, information on admissions events, updates from the AAMC and other organizations relevant to future medical school applicants, and similar communications material to engage participants with the platform on an ongoing basis. Meets with the COM Communications Team on a regular basis and updates the PRIME division on social media postings and enterprise guidelines regarding social media, branding, etc.

• 10% - Manages daily administrative operations of the PRIME Division: Tasks include reserving space for division meetings, creating agendas for PRIME Division standing meetings, recording meeting minutes, and providing the team with meeting minutes and reminders of individual responsibilities. Maintains an updated calendar of all PRIME Division events. Manages assigned procurement responsibilities. Processes all invoices and supporting documentation. Prepares correspondences, reports, memos and other written materials as needed. Maintains supply inventory and submits purchase orders as needed.

• 10% - Research, Program Evaluation, and Data Requests: Creates and maintains database on assigned programs, enters data in a timely manner, and assists with providing statistical reports during each Manager’s Meeting. Tracks and updates contact information of alumni of PRIME programs.  Runs reports and summarizes data as needed for requests for data, ongoing program evaluation, and local and national presentations. Assists with updating annual report and providing corresponding graphics and charts. Assists the PRIME Division members regarding the overall maintenance and updates of master database.

• 5% - Other duties as assigned:  Other duties as assigned by the Senior Associate Dean for Inclusive Excellence, Senior Associate Dean for Pathways, Associate Dean for Inclusive Excellence, Assistant Dean for Resident Inclusion, and Director of Inclusive Excellence.

Additional Job Description

Minimum Requirements: A bachelor's degree and one year experience in student services programs. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Frequent) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees