UNIV - Administrative Manager - Hollings Cancer Center Shared Resources

Job Description Summary

The Hollings Cancer Center’s (HCC) Shared Resource Administrative Manger serves as the lead administrator for Shared Resources (SRs) and is the administrative liaison for the SR Directors and Managers (SRDM).

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001331 HCC Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN11

Pay Range

66,400.00 - 92,900.00 - 119,500.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Summary:

This role is also responsible for keeping SR Directors up to date on research programs and important initiatives from the Hollings Cancer Center’s (HCC) Executive Committee and strategic planning initiatives. The incumbent tracks usage metrics, maintains records of revenue and expenses, and ensures all SR websites are routinely updated (i.e., services, processes and pricing). Additional responsibilities include partnering with Training, Education and Career Development administration to lead SR training and educational events for Hollings members and trainees. The Shared Resources Administrative Manager is a critical member of HCC Administration assisting with the implementation of the Center’s strategic goals in conjunction with the AD of Shared Resources, AD of Research Administration, Center Director, and other Center and institutional leaders.

Responsibilities:

35% Shared Resource Management

• · Develop and implement business plans for shared resources to optimize efficiency and return on investment.
• · Collaborate with the Associate Director (AD) of Shared Resources, IT, and Facilities teams to monitor equipment maintenance, repairs, and contracts.
• · Ensure proper documentation and compliance for shared resource equipment surplus requests
• · Assist the AD of Shared Resources and Shared Resource Directors in preparing metrics for External Scientific Advisory Board meetings, National Cancer Institute (NCI) site visits, annual progress reports, and competitive NCI Cancer Center Support Grant Renewals (CCSG).
• · Train new HCC users on financial systems, ensuring adherence to administrative standards and procedures.
• · Work with Cancer Center leadership to Identify high-priority research areas and opportunities for developing new shared resources.

25% Financial Management

Collaborate with Shared Resource Directors to develop annual operating budgets and track revenue and expenses for shared resources.

• · Provide quarterly financial reports to shared resource directors and HCC leadership.
• · Manage cost recovery mechanisms, subsidy allocations, and compliance with recharge policies.
• · Coordinate with the Procurement and Finance teams to oversee inventory requests and fund movement for shared resource operations.
• Work with Shared Resource Directors and MUSC Central Finance to establish service rates agreements.

25% Data Monitoring and Reporting

Supervise Shared Resource Program Coordinator(s) in managing data entry, publication tracking, recharge rates, chargebacks, and shared resource usage metrics.

• · Oversee scheduling and documentation for shared resource meetings and bi-annual director meetings.
• · Streamline reporting metrics using dashboards for communication with lab managers and HCC program members.
• · Measure progress toward strategic goals and performance outcomes aligned with the NCI CCSG directives.

10% Optimization

Lead the development and dissemination of quarterly newsletters and annual surveys to promote awareness, transparency, and continuous improvement of shared resource services.

• · Analyze survey data and stakeholder feedback to generate actionable insights and present strategic recommendations to senior leadership for service enhancement.
• · Collaborate with the web development team to ensure timely and accurate updates of shared resource content on the HCC website, aligning with institutional priorities and user needs.

5% Other Program Support

• Assist with Cancer Center projects and perform any additional duties that aid in the mission and goals of the Cancer Center

MUSC Minimum Training and Experience Requirements:

A bachelor's degree and three years relevant program experience.

MUSC Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Frequent)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Frequent)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Frequent)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent)
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional Job Description

Minimum Requirements: A bachelor's degree and three years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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