UNIV - Business Coordinator - Workplace Health and Safety

Job Description Summary

Under the limited supervision of the Workplace Health and Safety Director and the Senior Director of Enterprise Strategic Financial Planning and Analysis, the Business Coordinator manages the administrative, financial, and operational functions of the Workplace Health and Safety Department. This role supports departmental efficiency by overseeing fiscal processes, coordinating administrative operations, and promoting effective resource management. The Business Coordinator also provides financial and operational support to other areas within the Finance & Operations hierarchy as needed.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC002419 UNIV - COO - WPHS - Administrative & Operations

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

Under the limited supervision of the Workplace Health and Safety Director and the Senior Director of Enterprise Strategic Financial Planning and Analysis, the Business Coordinator manages the administrative, financial, and operational functions of the Workplace Health and Safety Department. This role supports departmental efficiency by overseeing fiscal processes, coordinating administrative operations, and promoting effective resource management. The Business Coordinator also provides financial and operational support to other areas within the Finance & Operations hierarchy as needed.

Duties and Responsibilities

30% – Departmental Budget Development, Financial Management, and Forecasting
Develops, implements, and manages the departmental budget in alignment with organizational goals and financial objectives. Monitors and analyzes financial and budget performance, identifying trends, risks, and variances to support informed decision-making. Collaborates with departmental and organizational leadership to forecast and assess future budgetary needs, resource allocation, and program funding requirements. Prepares detailed financial reports, dashboards, and presentations for departmental and executive leadership review, ensuring transparency and accuracy. Participates in the development of long-term financial strategies and provides recommendations to support fiscal sustainability and operational excellence.

20% – Financial Operations
Completes all Internal Service Delivery (ISD) and Enterprise Information Billing (EIB) processes to ensure accurate tracking and reconciliation of shared service and pass-through costs. Analyzes and validates billing data, identifies discrepancies, and ensures timely resolution. Creates and maintains fiscal summaries, databases, and variance reports to preserve data integrity, improve cost allocation accuracy, and promote accountability across departmental chargeback systems. Serves as a backup financial analyst to departments within the Finance & Operations hierarchy as needed.

25% – Procurement, Contract, and Vendor Oversight
Manages procurement activities for departmental contracts and services, including the creation, tracking, and maintenance of Purchase Orders (POs). Reviews vendor contracts to verify that fee schedules and deliverables are met in accordance with budgetary expectations and institutional policy. Conducts vendor performance audits, monitors payments, and prepares fiscal reports to evaluate spend patterns, cost effectiveness, and contract compliance. Supports the Director in reviewing agreements for renewal and alignment with departmental financial goals.

10% – Purchasing Card (P-Card) Administration and Compliance Assurance
Serves as the departmental liaison for P-Card operations, ensuring all transactions comply with MUSC and state financial policies. Reviews, reconciles, and validates monthly purchasing card statements for accuracy and appropriate account coding. Provides guidance, training, and ongoing support to cardholders to promote consistent compliance and audit readiness.

10% – Human Capital Management
Handles sensitive and confidential information with discretion. Coordinates personnel management processes and provides administrative support for personnel actions. Serves as the departmental timekeeper, ensuring accurate and timely payroll reporting for all staff. Audits employee time entries, leave usage, and premium pay categories, including On-Call and Overtime, for policy compliance. Maintains accurate records for audit purposes and performs other related duties as assigned. Collaborates with departmental leadership and HR to align staffing costs with budget projections and ensure accurate personnel budgeting.

5% - Other Duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

 

Knowledge, Skills and Abilities:

Advanced accounting knowledge, auditing, banking, budgeting, analysis and financial principles, theories and management.  Knowledge of state government fiscal and accounting processes.   Ability to interpret, analyze and explain financial data, records and reports.  Ability to supervise subordinates.   Ability to establish, communicate, write and maintain effective working and harmonious relationship with others.  Experience with Workday and advanced excel concepts.

 

Preferred Requirements: 

Bachelor's degree preferred with multiple accounting courses

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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