UNIV - Fiscal Analyst III - Department of Orthopaedics

Job Description Summary

Under the general supervision of the Department Administrator, the fiscal analyst provides comprehensive business, financial, and personnel management support for faculty and staff engaged in both clinical and research activities. Responsibilities include assisting with grant application submissions and progress reports, managing departmental procurement processes, reconciling departmental accounts, and monitoring expenditures to ensure compliance with institutional policies and budgetary guidelines. The position supports operational and financial workflow objectives by analyzing expenditures, maintaining accurate financial records, and facilitating efficient administrative processes that advance the Department's clinical, academic, and research missions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000989 COM Orthopaedic Surgery & Physical Medicine CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

• Procurement and Financial Operations (35%)
  • Coordinate and process departmental procurement, supplier invoice payments, reimbursements, and purchasing transactions in OurDay in accordance with MUSC policies and procedures. Review and route requests for appropriate approval, maintain supporting documentation, monitor transaction status, and follow up to ensure timely payment and resolution. Assist with departmental deposits, reconciliation activities, and financial record maintenance to support accurate fiscal reporting. Serve as department PCard and UMA cardholder for departmental purchasing. Responsible for payment requests for MUSC Foundation through PaperSave.
• Sponsored Projects and Grant Administration (30%)
  • Provide administrative and financial support for sponsored projects and research activities. Assist Principal Investigators (PIs) with proposal preparation and submission, budget development, expenditure monitoring, and compliance with sponsor and institutional guidelines. Prepare financial reports, progress reports, no-cost extension requests, budget realignments, and other grant-related documentation to support effective award management. Responsible for payroll costing allocations, payroll accounting adjustments, and effort certification reports.
• Financial Monitoring and Compliance (15%)
  • Monitor and reconcile departmental, grant, contract, and discretionary accounts to ensure fiscal integrity and compliance with MUSC, state, federal, and sponsor requirements. Review expenditures for appropriateness and available funding, identify budget variances, and provide recommendations regarding funding availability. Collaborate with the department administrator to support financial planning, reporting, and resource allocation activities.
• Budget Administration and Reporting (10%)
  • Assist with the preparation, maintenance, and execution of departmental operating budgets and sponsored project budgets. Utilize financial reports and enterprise systems to monitor expenditures, evaluate financial performance, and identify budget variances. Bring potential deficits, overspending concerns, and funding issues to the attention of the Financial Coordinator and departmental leadership.
• Asset & Contracts Management Support (5%)
  • Responsible for all workflows through Symplr for events, service products, maintenance agreements, etc. Serve as the departmental resource for asset management and inventory tracking systems. Maintain accurate records of asset location, funding source, status, and lifecycle management. Develop and maintain departmental tracking tools to support compliance with MUSC inventory and property management requirements.
• Special Projects and Operational Support (5%)
  • Provide administrative and operational support for departmental initiatives, process improvement efforts, audits, accreditation activities, and special projects. Prepare reports, collect and analyze data, and perform other duties as assigned to support the mission and objectives of the Department of Orthopaedics and Physical Medicine & Rehabilitation.

Additional Knowledge, Skills, and Abilities Preferred:

• Knowledge of OurDay (Workday) financial and procurement processes.
• Understanding of sponsored project administration, grant compliance, and budget management.
• Experience with financial reconciliation, reporting, and FDM (Fund, Department, and Program) management.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with Microsoft Excel and financial reporting tools.
• Ability to manage multiple priorities while maintaining accuracy and compliance with institutional policies.

Additional Job Description

Minimum Requirements: A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending. A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees