UNIV - Administrative Coordinator I - College of Health Professions, Department of Clinical Sciences, Division of Physician Assistant Studies

Job Description Summary

This role is responsible for strategically planning, coordinating, and executing a broad range of complex administrative operations in support of the Department of Clinical Sciences and the Division of Physician Assistant Studies (PAS) Hybrid Program that is housed within the College of Health Professions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC005386 CHP - PA Hybrid

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The individual filling this position must be able to support PAS leadership and faculty in ensuring that Accreditation Review Commission on Education for the Physician Assistants (ARC-PA) accreditation policies and procedures are met.  The ability to plan, organize, and maintain program and student data and files for accreditation and special projects is essential. The candidate must have the ability to communicate effectively, handle simultaneous projects, and meet deadlines on time. The ability to maintain confidentiality and establish good working relationships with staff, faculty, students, support departments, and the public is essential. Strong working knowledge of Windows and Microsoft Office, including Microsoft Word and Excel, are required, and knowledge of Microsoft PowerPoint desired. The role requires flexibility, a strong sense of initiative, and the ability to adapt quickly to changing division needs. This role demands exceptional organizational and time-management skills to ensure the division's continued efficiency and success. The administrative coordinator will consult regularly with the Program Director and others to support the mission of the Program. 

35% DIVISION RESPONSIBILITIES

Plans, coordinates, and performs executive-level administrative support for the Hybrid PA Division and faculty members. Manages the scheduling of standing and ad hoc meetings, preparation of meeting agendas and minutes, and distribution of information relevant to these meetings for the Division Director and Division committee chairs. Ensures adequate levels of supplies and monitors the status of simulation equipment. Provides platform (Learning Management Systems, Electronic Survey, Exam security) management for student and faculty academic support. Ensure the correctness of requests to use division funds for parking validations. Provides project management and acts as liaison to college recruitment and marketing team for website maintenance, marketing materials, and division assets. Other duties as assigned by the Division Director.

25% CLINICAL ROTATION SUPPORT

Conducts data collection for required accreditation reports. Prepares monthly clinical rotation data reports for clinical faculty, including programmatic evaluation of clinical sites, student evaluations of clinical experiences, and student encounter statistics. Distributes electronic surveys and collects data for all preceptor clinical sites.  Proctor monthly student examinations to meet ADA accommodations to meet ADA compliance requirements.

20% GENERAL LAB SUPPORT

Provides organization and management of the scheduling of standardized patients and Objective Structured Clinical Exams (OSCE). Ensures adequate lab supplies are available for student learning and collaborates with PAS faculty to establish simulation lab procedural experiences.

10% SPECIAL EVENT MANAGEMENT

In collaboration with division faculty and staff, this role is responsible for organizing and managing special events, including the White Coat Ceremony, Graduation, Immersion Hands-On Learning Sessions, and Division Strategic Retreats. The incumbent will serve as the primary contact for internal and external stakeholders before, during, and after these events, fostering a customer-service-oriented environment. Additionally, on-campus attendance is required for the planning, organization, and management of these events.

10% STUDENT RECRUITMENT AND INTERVIEW SUPPORT

Assists Division and College orientation for incoming students (approximately 100 students per year). Collaborates with CHP student services and other stakeholders to ensure a positive student experience. Provides administrative support during the interview process to include reviewing and scoring applicant essays and facilitating day-of-interview events.

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to climb ladders. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Continuous) Ability to work from elevated areas. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Frequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Frequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Frequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Frequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Ability to be qualified physically (by medical personnel) for respirator use, initially and annually. Ability to use hand/power tools. (Frequent) Additional New Requirements: Ability to obtain and maintain a valid drivers license. Computer literacy. Ability to work overtime as required.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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