UNIV - Clerkship Coordinator - Department of Medicine: Medicine Administration

Job Description Summary

The Clerkship Coordinator partners with the Clerkship Director in the Department of Medicine by managing and coordinating medical student clerkship programs across multiple campuses. This role oversees course logistics, scheduling, and compliance with accreditation requirements, ensuring a seamless learning experience for junior and senior medical students. The coordinator is responsible for maintaining evaluation systems, processing grades, organizing didactic sessions, and serving as a liaison between students, faculty, and administrative departments. Additionally, the role includes providing residency application support, managing visiting student programs, and maintaining student resources. The position requires exceptional organizational skills, attention to detail, and the ability to communicate effectively across diverse teams and stakeholders to meet academic and institutional standards.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000965 COM DOM Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% - Clinical Student Coordination

• Course Logistics: Manage Jr. and Sr. rotations, including orientations and syllabi for Charleston, AnMed, and Florence campuses.

• Scheduling: Collaborate with stakeholders to schedule students for rotations, direct observation, ACLS training, Simulation Center, Point of Care Ultrasound (POCUS) workshops, and call schedules.

• Documentation: Oversee LCME compliance for syllabi, procedure and diagnosis logs, and evaluations.

• Resource Management: Distribute and maintain books, equipment, and forms for clerkship activities.

• Professor Rounds: Organize, schedule and grade sessions, manage materials, and track student attendance and participation.

• Brightspace Management: Oversee quizzes, handouts, and course content updates.

35% - Evaluation Management & Grading Coordination

• Med Hub Oversight: Maintain evaluations for 58 courses, ensuring timely completion and follow-ups.
• Reporting: Generate educator and performance reports for department review.
• LCME Compliance: Timely monitoring of duty hour compliance  and resolve related issues.
• Grade Submission: Calculate, finalize, and report grades for all courses, ensuring LCME deadlines are met.
• Follow-ups: Track and resolve incomplete evaluations for grade processing.

30% - Program and Activity Support

• Letters of Recommendation: Prepare Chairman’s and Core Directors’ letters, compile supporting documents, and ensure timely submission.

• Meetings and Compliance: Represent the department in meetings, manage Dean’s Letter MSPE comments, and adhere to grading policy timelines.

• Evidence-Based Medicine: Schedule activities and manage grades.

• Internal Repository: Maintain a student resource website with updated rotation and policy information.

• Visiting Clerkships: Coordinate visiting student applications, schedules, and related logistics.

• Communication Hub: Act as a liaison between the Department of Medicine, other colleges, and departments and comply with all deadlines established by the College of Medicine Dean’s Office.

• Other duties as assigned by the Clerkship Director.

Preferred Qualifications:

• Previous experience working with medical students, residency programs, or physician services is a plus.

• Candidates must have Advanced skills in Microsoft Office programs, particularly Word, PowerPoint, Outlook, TEAMS and Excel. Experience using Medhub or similar evaluation system, Brightspace or similar learning management system.

• Must be detail oriented and highly organized to complete projects for successful outcome.

• Ability to maintain confidentiality of all academic records and ensure this confidentiality even when communicating with students, faculty, and administration.

• Excellent communication, presentation, and interpersonal skills, with the ability to convey value to both students and faculty members.

• Must be well-organized, detail-oriented and able to handle complex projects

• Ability to work independently with little direction to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees