UNIV - Grants Administrator II - Grants and Contracts Accounting

Job Description Summary

The Office of Grants and Contracts Accounting (GCA) at MUSC seeks a Grants Administrator to handle post-award administration for grants and contracts awarded to MUSC. GCA is responsible for compliance and post-award administration of the University’s complex sponsored research grants and contracts.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001328 Grants and Contracts Accounting

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.00 - 81,707.00 - 106,080.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Advises administrators regarding contract requirements, provisions of contractual report and financial and agency requirements. Monitors all budgeted amounts pertaining to grants and contracts and makes determinations on overruns; identifies potential for transfers of funds and adjustments to contract provisions. Reviews and recommends adjustments to research proposals, contracts, grants, supplemental fund requests, amendments to contract or grant provisions, reports of inventions, subcontracts and other business and financial provisions. Prepares and monitors the preparation of contract proposals for fund allocation and compatibility with agency objectives.

Knowledge of contractual and grant monitoring procedures.

Knowledge of accounting and financial management principles and procedures.

Ability to review and assess complex grants and contracts.

Maturity and the ability to gather data, analyze facts and prepare reports.

Ability to communicate effectively with government, institutional and program officials.

Skilled in the use of mathematical concepts. 

Excellent knowledge of Microsoft software, especially electronic spreadsheets.

Employee is supervised through consultation and is expected to work independently at a professional level.

Committed to fostering a workplace culture of belonging, where diversity, equity and inclusion are celebrated and are core values.

 

Preferred Requirements:

 

4+ years direct accounting experience with sponsored grants and contracts

 

Experience working in Complex Cloud Based Enterprise Resource Planning (ERP) System

 

Health System, Higher education and/or not‐for‐profit experience related to Grants Administration

 

Physical Requirements

Employee is expected to maintain confidentiality of sensitive information, especially salaries of

MUSC personnel. Requires good eye/hand coordination, ability to hear & speak clearly, express information concisely, analyze data and formulate ideas logically orally and in writing.

 

40% - Responsible for completing and filing Federal financial reports to award sponsors in a timely and accurate manner, including any special requirements such as cost share, program income or SBA reporting (Includes Final, Quarterly, and Other time frames based on sponsor requirements).

              *Good working knowledge of OurDay; Governmental accounting practices; and Federal, State and Institutional policies and procedures concerned with the financial reporting of sponsored awards.

*Make use of GCA’s OurDay reports to ensure reports are filed in a timely manner.

*Document issues that are out of GCA's control that would cause a report to be late.

*Work with sponsor to extend the due date if a report is going to be late.

*Ensure that the department is in agreement with the reports.

 

15% - Responsible for completing and filing "Other" (Non Federal) Final financial reports to award sponsors in a timely and accurate manner, including any special requirements such as cost share and program income.

              *Good working knowledge of OurDay; Governmental accounting practices; and Foundation, Corporation, State and Institutional policies and procedures concerned with the financial reporting of sponsored awards.

*Make use of GCA’s OurDay reports to ensure award reports are filed in a timely manner.

*Document issues that are out of GCA's control that would cause a report to be late.

*Work with sponsor to extend the due date if a report is going to be late.

*Ensure that the department is in agreement with the reports.

 

15% - Responsible for all post-award processing and monitoring of sponsored awards. And serve as liaison among funding agencies, departmental administrators and researchers and provide advice regarding grant and contract requirements and provisions of contractual reporting.

              *Have a good working knowledge of OurDay; governmental accounting practices; and Federal, State and Institutional policies and procedures.

*Work as an integral member of one of GCA’s post-award teams, ensuring that, along with the other team members, all reporting and other post-award activities for the team’s area of responsibility are done in an accurate and timely manner.

*Make appropriate determinations as to the allowability, allocability, necessity and reasonableness of charges to sponsored awards.

*Monitor grant, contract and subcontract budgets, including making determination of cost overruns, cost transfers and other adjustments to contractual provisions.

*Review Subcontract Invoices and follow up with departments to make sure payments are made in a timely manner.

*Ensure that awards/award lines are properly coded with the correct IDC rate and line type.

*Interact with other areas of Finance to ensure grant and contract transactions have been completed correctly and in a timely manner.

* Review/Approve items in OurDay in a timely and accurate manner

*Ensure that all pertinent parties are kept abreast of all outstanding issues.

*Provide appropriate documentation to support recommendations, findings and decisions to all parties involved

 

15% - Close Award Lines

              Close completed award lines in a timely and accurate manner. Knowledge and use of closeout procedures of award lines. This would entail balancing revenue and expense with the sponsored budget, making sure any special forms or reports have been completed.

 

5% - Annual SNAP Accounting/ Reviews

 For NIH “SNAP” awards that require an FFR 425 (Federal Financial Report) at the end of the cycle, an accounting spreadsheet should be done annually and distributed to the Grant Manager(s) each year of the award. Any issues should be communicated immediately to the departmental research administrators and PI’s so the issues can be resolved in a timely manner.* Items to review: Key personnel effort, re-budgeting issues that affect the F&A calculation or change in scope, unallowable expenses, and balances over 25%

5% - Return internal and external audit requests in a timely manner.

*Update the Award Tasks in OurDay. Make sure to change the report status or delete reports that are not due.

*Review and correct all other reports or requests that are distributed in a timely manner.

*Return internal and external audit requests in a timely manner. These should be returned to Manager or Grants Coordinator by the dates requested.

5% - Serve as a mentor/consultant for Grants Administrator I positions.

 *Assist the Grants Administrator 1 employees in the interpretation of complex Federal, State and Institutional policies and procedures.

*Serve as primary mentor for training any new Grants Administrator 1 employees, making sure that the new administrators learn and follow the rules, policies and procedures governing research administration, which would include but is not limited to, Uniform Guidance, NIH Grants Policy Statement, and MUSC’s internal policies and procedures.

*Willingly accept the responsibility to serve as mentor.

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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